Executive Assistant - Housing
Job Details
Harlem - New York, NY

Title:                           Executive Assistant

Unit:                           Housing

Reports to:                 Vice President, Housing

Status:                        Full Time; Regular; Non-Exempt

Location:                    Harlem, NY & Bronx, NY



Position Summary:


Responsible for providing administrative and clerical support to the VP, Housing who oversees a variety of Housing programs.



Essential Duties and Responsibilities:


  • Schedule appointments, internal and external meetings and presentations for the Vice President;
  • Prepare all meeting materials, set up and confirm room or location assignments, order equipment or supplies needed for meetings;
  • Screen phone calls; provide program and referral information to callers regarding Housing Program and other program services;
  • Process invoices, petty cash requests and related paperwork for Vice President’s review;
  • Assist Vice President with clerical tasks such as CaseWorthy data entry and reporting, typing, and filing;
  • Prepare and maintain Microsoft Excel spreadsheets to track program data;
  • Work with Evaluation and Quality Improvement (EQI), and program Associate Vice Presidents (AVPs) and Senior Directors to create internal and external report formats;
  • Keep track of external reporting requirements, due dates and assure the timely submission of reports; and
  • Other duties as assigned.
  • High school diploma or GED/HSE required, Bachelor’s degree preferred;
  • At least one year of administrative support experience required;
  • Advanced skills in Microsoft Office, including experience running reports using Excel; and experience working with and running reports from databases;
  • Superior customer service skills and the ability to work with internal and external partners at a variety of levels;
  • Strong written and verbal communication skills;
  • Bilingual English/Spanish a plus;
  • Strong organizational skills and a good eye for detail;
  • The ability to juggle numerous priorities at once;
  • Fully vaccinated against COVID-19 with a Centers for Disease Control (CDC) or World Health Organization (WHO) authorized vaccine (or approved for an exemption as a reasonable accommodation due to a qualified disability or sincerely held religious belief or other legal basis). Applicants should not provide medical or genetic information in their applications; and
  • We seek talented, dedicated individuals from all walks of life who possess a strong commitment to this mission. Individuals with lived experience are encouraged to apply.



Travel Requirements:  May require travel to our Long Island City, NY 11101 location.



Physical Demands:


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities and requirements listed are representative of the knowledge, skills, minimum education, training, licensing, experience and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.


The Fortune Society is an Equal Opportunity Employer.  All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.