Senior Associate Director of K-12 Admissions & Financial Aid
Job Details
Admissions Office - Oakland, CA
Full Time
4 Year Degree


The Senior Associate Director of Admissions and Financial Aid is an integral part of the team that coordinates the admissions process for families interested in applying to Head-Royce School for grades K-12. The Senior Associate Director assists the Director of Admissions and Financial Aid in the day to day leadership of the admissions office and all related initiatives.This includes holding the school mission, promoting strategic priorities and supporting the schools reputation in the larger community.

Major Duties and Responsibilities:

Financial Aid: Assist with the administration of the financial aid program including, but not limited to, counseling families, calculating grants and working with the named scholarship program.

Family visits and tours: helps coordinate all aspects of family visits to Head-Royce. This includes, but is not limited to; group tours, individual family visits, across three divisions.

Assessment and Interview Days: helps coordinate all aspects of the processes that serve to determine appropriate students and families for Head-Royce.

Admissions Committee: the Senior Associate Director is an integral part of the admissions committees and attends all meetings. In addition, the Senior Associate Director helps organize (with the Director of Admissions and Financial Aid) meeting schedules, presentations of data, and admissions decisions.

Other Duties:

  • Work with daily operations support staff to evaluate, update and provide quality control over admission print information and online application forms.

  • Track the stages of admission folder completion, including communication with families.

  • Work with the admissions team to plan tours and open houses.

  • Coordinates the organization all K-12 Open Houses

  • Coordinate onsite standardized testing (ISEE/SSAT) for applicants to Head-Royce.

  • Provide support for and/or supervise short-term projects necessary to the success of the Admission Office.

Job specifications:

  • Proven expertise in statistics, admission requirements and procedures, school funding, and financial assistance programs.

  • Proficiency in computers is essential to maintain and interpret the data related to the admission process.

  • Work within a professional community and an admissions team that expects collegiality and open communication

  • Ability to maintain confidentiality

  • Strong background and training in cultural competency

  • Proficiency with admissions databases (Ravenna and Blackbaud)

  • Excellent public speaking, telephone and writing skills

  • Self-motivated, flexible, willing to work beyond traditional office hours, including evening and weekend events.

  • Minimum of a Bachelor’s Degree required. Master’s degree preferred.

  • A minimum of 5-7 years of admissions experience in independent schools or in a college/university setting required.

  • 2+ years of financial aid experience preferred.

Head-Royce School Overview: 

Located on a 22-acre campus in Oakland, California, Head-Royce is a pre-eminent, co-educational, independent, K-12 day school with a 134-year history. Our mission is to inspire in our students a lifelong love of learning and pursuit of academic excellence, to promote understanding of and respect for diversity that makes our society strong and to encourage active and responsible global citizenship.

To Apply:

Interested candidates are asked to submit a letter of interest and a current resume by February 26, 2021.

Other Considerations:

Compensation: Competitive among comparable schools
Location: Oakland, California
Travel: (minimal)
Education: Bachelor’s degree required, Master’s degree preferred
Start Date: July 1, 2021

Head-Royce School is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available person in every job. School policy prohibits unlawful discrimination based on age, color, creed, disability, gender, marital status, national origin or ancestry, race, religion, registered domestic partner status, sexual orientation, physical or mental disability, a medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local laws.  Head-Royce School seeks to be a community in which every individual is treated with sensitivity, courtesy and respect.


Head-Royce enrolls 900 students in the three separate divisions — Lower, Middle and Upper Schools — and provides a dynamic, whole-child education to every student. With our Strategic Plan, Bridge to 2022, the school’s current initiatives include advancing an innovative, student-centered program, promoting an inclusive community, driving deeper civic engagement, sustaining a culture of balance and well-being and carefully stewarding our resources.