Assoc. or Asst. Director of College Counseling
Job Details
Latin Upper School - Chicago, IL

Job Title: Assoc. or Asst. Director of College Counseling                 Department: College Counseling

Reports to: Director of College Counseling                           


Job Summary/Objective:

This person is responsible for administering to all aspects of the college search and admissions process. He or she must work with a caseload of students, write official school recommendations and take on various administrative roles in the office that suit their needs and interests and enhance the programs of the college office.This role is relationship driven, and candidates must have a stellar ability to connect with students and families, creating trusting, caring, and appropriate relationships. A sense of humor and a genuine excitement about working with teenagers are a must!


Supervisory Responsibilities (if applicable):

  • Helps to supervise and manage the office assistant in the college counseling office


Essential Duties/Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

  • Informing all Upper School students, parents and faculty about colleges, the college admissions process, trends, procedures, and testing; Advising and supporting approximately 30-45 students as they transition from high school to college; Helping to shape college lists, guide and recommend students for college admission;
  • Working closely with the Director to help shape programs, policies and procedures that enhance the college counseling program at Latin;
  • Facilitating meetings with juniors and seniors and their families to discuss researching colleges and making individual college choices;
  • Hosting meetings with college admissions representatives while serving as a liaison to college admissions offices throughout the year;
  • Traveling to several colleges each year to remain in touch with the landscape and state of higher education;
  • Assist in the administration of the PSAT and AP Exams, and other potential testing;
  • Assist or manage special projects such as communications calendar, scholarship database, website upgrades, social media, fly-in programming, and college fair/case study events;
  • A commitment to enhancing an inclusive school community based on cultural competence, commitment to social justice, and respect for all voices;
  • Other duties as assigned.


Required Skills/Abilities:

  • Strong communication skills, including both written and public speaking;
  • High emotional intelligence and empathy including the ability to create responsive, caring and appropriate relationships with students, parents and colleagues; strong interpersonal skills and experience in counseling, especially with a lens toward college and university admissions and adolescent development;
  • Excellent organizational skills and the ability to meet proscribed, external deadlines;
  • Strong collaborative teamwork skills;
  • Digital competence including familiarity with database management systems such as Maia Learning, Naviance or SCOIR;
  • A growth mindset about progressive and innovative changes in high school curriculum and college education;
  • Familiarity with diverse ways of engaging students over a range of learning styles enhanced by a desire to try new approaches;
  • Flexibility, good humor, and a team spirit necessary for working within a dynamic and experienced college counseling department serving secondary school learners individually and in groups;
  • An understanding of the developmental needs of high school-aged adolescents and mentoring spirit when it comes to engaging students in the complex issues of today’s world and post-secondary transitions;
  • Interest in supporting the development of student writing skills as they relate to the college process;
  • The ability to function well under stress and time constraints;
  • A strong interest in professional development and relationship building within the school community and counseling profession.


Required Education and Experience:

  • A bachelor’s degree at minimum, master’s degree preferred
  • Minimum of 3 years of college counseling and admissions experience preferred

Preferred Education and Experience:

  • Associate Director position will be affiliated with more years of experience in the field of college counseling
  • Preference will be given to candidates who have some college or university undergraduate admissions experience, in addition to counseling experience


Physical Requirements:

  • Candidates must be willing and able to travel