Administrative Assistant - Front Desk (MLS/MMS)
Job Details
Manhattan Lower and Middle School - New York, NY

Administrative Assistant - Front Desk

Manhattan Lower & Middle Schools

The Windward School is actively recruiting for an Administrative Assistant for the front desk for Manhattan Lower & Middle Schools. This is a 12 month position which will provide support for both divisions, welcome all entrants to the building and be a resource to faculty & staff.

Qualified candidates should not only have the experience and expertise listed but also should:

  • Have a deep understanding of and a passion to support The Windward Schools mission

  • Display a proven commitment to diversity work and fostering an inclusive culturally competent school environment

Duties and responsibilities to include the following:

  • Provide administrative support between the hours 8:30AM - 4:30PM.
  • Answer and direct incoming calls from main switchboard.
  • Run and review daily Magnus reporting. Contact faculty and staff that are in violation.
  • Review and respond to Manhattan Lower School emails and staff inquiries.
  • Assist in organizing and coordinating student arrival and dismissal process for Manhattan Lower School.
  • Provide front desk coverage(attendance, dismissal and emails for MLS and MMS).
  • Support Lower School Progress Report process by compiling information and distributing them via email.
  • Assist with mass mailings which includes obtaining printed materials, stuffing envelopes, obtaining postage, etc.
  • Assist with the Yellow and Release Forms process.
  • Enter and update students family information in Blackbaud and Veracross.
  • Print, laminate and distribute Dismissal Placards.
  • Track and distribute student Metrocards.
  • Identify and contact families of students with undocumented absences.
  • Disseminate general Windward information to faculty/staff when required (i.e. posting of HR communications, distribute and track faculty/staff gifts, etc)
  • Any other additional duties as needed by the Head of Manhattan Lower & Middle Schools.

Specific Requirements

  • Bachelors Degree required
  • School experience preferred
  • 2 3 years of administrative work experience; prior school experience a plus
  • Working knowledge of Microsoft Office (Outlook, Word, Excel, Powerpoint)
  • Blackbaud or Veracross database experience a plus