Administrative Assistant - Front Desk (WLS)
Job Details

Administrative Assistant - Front Desk

Westchester Lower School

The Windward School is actively recruiting for an Administrative Assistant for the front desk at the Westchester Lower School. This is a 12 month position which will provide administrative support for the campus head, welcome all entrants to the building and be a resource to faculty & staff.

Qualified candidates should not only have the experience and expertise listed but also should:

  • Have a deep understanding of and a passion to support The Windward Schools mission

  • Display a proven commitment to diversity work and fostering an inclusive culturally competent school environment

Duties and responsibilities to include the following:

  • Greets, provides information and directs all visitors to appropriate locations ensuring that any health questionnaires are completed, manages the Raptor system and inform Head of WLS of any concerns
  • Answers all incoming calls to the front desk with a helpful and pleasant demeanor, answering questions and directing/forwarding calls when appropriate
  • Assists in organizing and coordinating student arrival and dismissal process
  • Responsible for managing student attendance including contact with Windward families with regard to undocumented absences
  • Frequent contact with Windward families to ensure all necessary paperwork is submitted
  • Distributes mail and supports mailings which may include infrequent travel to the local post office
  • Responsible for the maintenance and organization of the WLS Sharepoint page including uploading documents, creating folders, granting access, etc.
  • Provides administrative support when needed with regard to Microsoft Teams for remote instruction needs
  • Manages all RSVPs and maintains spreadsheets for events
  • Maintains an organized and inviting faculty lounge including supply orders (milk, coffee), posting any school related information, flyers, etc.
  • Provide administrative support for the progress report process
  • Provides administrative support for day to day operations as needed including but not limited to: scheduling meetings, event support, email correspondence
  • Cross training with all WLS administrative support and providing coverage as needed
  • All support staff are required to assist the administration as needed with daily operations
  • Any additional duties as assigned by the Head of WLS

Specific Requirements

  • Bachelors Degree required
  • 2 3 years of administrative work experience; prior school experience a plus
  • Working knowledge of Microsoft Office (Outlook, Word, Excel, Powerpoint), Office 365 and Sharepoint
  • Must maintain confidential and sensitive information
  • Blackbaud database experience a plus
  • Friendly, helpful attitude; customer service oriented