Shipping and Receiving Coordinator
Job Details
Headquarters - Holts Summit, MO
Not Specified
Distribution - Shipping

The Shipping and Receiving Coordinator assists the completion of essential job functions, including incoming and outbound shipments of products, scheduling and coordinating warehouse workflow, and maintaining real time data in computer system of ALL inventory transactions. This position is responsible for maintaining a safe workplace, freight scheduling, and inventory requests.

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Essential Duties and Responsibilities
  • Process all inbound and outbound paperwork to ensure real time data in computer system for all transactions including but not limited to shipping, billing, receiving.
  • Primary contact for all inventory related questions including movement, spoilage, shortages, inventory adjustments, and obsolete items.
  • Manage weekly inventory cycle counts and work with Accounting to research and resolve all discrepancies.
  • Maintain inventory control procedures throughout the warehouse.
  • Maintain Warehouse Management module.
  • Manage customer returns
  • Assist in handling all inbound phone traffic.
  • Process all inbound/outbound paperwork.
  • Process and add shipping cost to inbound PO’s.
  • Coordinate all outbound UPS & Fed Ex shipments and follow up on missing end of day paperwork.
  • Check in/out drivers delivering or picking up loads.
  • Direct all drivers to dock doors with instructions on proper pick-up &/or delivery protocol.
  • Handle all incoming/outgoing small packages and notify the recipient/employee of their package.
  • Process all inventory requests for demos; pick the product and have it ready for the TM’s.
  • Handle all will call orders and customer pick-ups.
  • Handle all small ware orders and shipping.
  • Responsible for keeping an adequate supply of shipping materials on hand at all times.
  • Assist Warehouse with LTL freight scheduling.
  • Update Inbound Load Board as needed.
  • Use pallet jack and/or forklift to unload trucks when needed.
  • Assist with outbound equipment orders when needed.
  • Performs all other duties as required and assigned.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, experience and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Minimum of a high school education and 2 year of factory or distribution center related experience in shipping and receiving.
  • Must have experience in Microsoft Office Suite
  • Previous experience with automated Warehouse Management systems integrated with ERP legacy computer system.
  • Customer Relationship Management (CRM) software experience preferred
  • Previous experience leading Continuous Improvement projects.
  • Required to read and write English, follow verbal instructions and use simple math
  • Ability to perform but not limited to the following tasks, be familiar with and able to interpret packing slips, enter into the computer the correct information, to acknowledge receipt of the goods into the purchase order and processing database.
  • Must be capable of estimating weight, and use that information to calculate the cost of shipping.
  • Must be familiar with proper packaging methods and able to interpret visual aids used to convey specific packaging requirements.
  • Must be familiar with the most common material handling equipment and be a licensed forklift truck operator.
  • Experience with UPS/FEDEX online software is desirable.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to communicate with warehouse, logistics, and office personnel. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, climbing, and sitting for long periods of time. The employee must frequently lift and/or move items over 50 pounds.