Talent Coordinator - Philadelphia
Job Details
Philadelphia Branch - Philadelphia, PA

The Talent Coordinator is responsible for providing all administrative and clerical support for the Department of Human Resources

Essential Duties:

  • Act in a confidential capacity handling external and internal inquiries from the public, employees, & departments

  • Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time

  • Responsible for the full onboarding process for multiple branches across the U.S

  • Maintain new hire spreadsheet records

  • Responsible for running background checks and checking pre-employment testing results for new hires

  • Coordinate with branch for new hire training classes

  • Process and maintain Human Resources personnel files for all staff

  • Responsible for retention and archiving of all personnel records

  • Gather data, reports, and materials upon request

  • Coordinate and/or facilitate special projects as needed

  • Develop and produce presentations and briefings

  • Provide office management and clerical services for the HR Department. Examples (not all inclusive) include phone calls, mail, scheduling and calendar issues, filing system upkeep, supply ordering

  • Assess, process and contest unemployment claims gathering and providing data and response to unemployment agencies

  • Process and respond to garnishments, levies and other requests from agencies pertaining to payroll

  • Provide payroll processing support

  • Track, monitor, and input reviews

  • Maintaining Employee Files

  • Coordinate and perform a variety of duties related to employee benefits including, but not limited to, health, disability, 401k and leaves of absence

  • Help with coordinating the open enrollment and answer questions related to benefit options and changes

  • Manage and keep current HRIS system keeping all data current

  • Filing

  • Other duties as assigned


Basic Knowledge, Skills and Abilities:

  • Intermediate to advance MS Office / Google Docs skills

  • Ability to work well with others in a team environment

  • Maintain a positive work environment

  • Typing above 45 words per minute

  • Administrative writing skills

  • Verbal communication

  • Professionalism

  • Organization

  • Detail Oriented

Equipment Operated:

  • Computer (Keyboard, mouse)

  • Phone

  • Basic office equipment (Stapler, scissors, hole puncher, etc.)

  • Copy/Fax Scanner

Physical Requirements & Work Environment

  • Requires standing/sitting for prolonged periods of time

  • Requires lifting up 20lbs

  • Requires using hands to handle, control or lift objects

  • Requires repetitive movement

Education and Experience

  • High School Diploma (or equivalent)

  • Preferred candidate will have:

    • Administrative experience

    • Human Resources Experience

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