GADOL Administrative Assistant
Job Details
GADOL - Skokie, IL
Full Time
High School
$40.00 - $50.00
Admin - Clerical
GADOL Administrative Assistant

Position Summary

The GADOL Administrative Assistant will provide support to the administrative and managerial staff of Keshet’s GADOL program.

Essential Functions

  • Answer and direct phone calls
  • Responsible for general mail, email, fax, scans, and other correspondence as needed.
  • Work with building management on facilities issues and maintenance.
  • Maintain office supplies
  • Provide general administrative and clerical support to management and other staff.

Program Specific Duties

  • Assist with managing purchases and maintaining related records for the GADOL program (ie, gas cards, credit card).
  • Assist GADOL staff with accessing technology support, as needed. 
  • Assist with maintaining vehicle records (i.e., sign in/out log, maintenance, mileage, registration, license plates, etc.).
  • Monitor GADOL staff training tracker and related records to ensure compliance with program rules and regulations. Schedule training for staff, as needed.
  • Monitor GADOL HR tracker and related records to ensure compliance with program rules and regulations.
  • Monitor pre-screenings (per COVID protocols) and conduct on-site screening, as needed.
  • Assist with updating program calendars and other electronic programming records (i.e., virtual program schedule, zoom schedule, in-person programming schedule, etc.).
  • Assist with other administrative/office tasks as assigned.
Job Qualifications
  • 2 years of experience as an administrative assistant or office manager
  • Computer proficiency (Microsoft Office, Google functions, excel spreadsheets, email, Internet, etc.)
  • Experience working in a Nonprofit setting desired

Other Requirements:

  • A criminal and Motor Vehicle record which meets company standards
  • A valid Driver’s license
  • Verified legal status to work in the United States
  • Exceptional oral and written communication skills
  • Strong organizational and planning skills 
  • Excellent time management skills and ability to multitask and prioritize work
  • Ability to work independently with minimal supervision and take initiative to complete tasks