Coordinator, Artist Relations
Job Details
Lantana Office - Santa Monica, CA
Full Time


The Recording Academy is seeking an Artist Relations Coordinator with a background in artist relations and event coordination. This individual will serve in a hands-on capacity, communicating with key music community professionals and stakeholders, be proficient in database management, tracking of activities and event planning. We are looking for an individual with a high level of organization, attention to detail and the ability to maintain discretion within the Artist Relations department.



Serve as key support to the Artist Relations arm of The Recording Academy and its affiliates. This includes, but is not limited to, interacting with internal and field staff as well as external constituents, talent and their representatives; schedule coordination, various aspects of production and maintaining program budgets, creating and/or implementing key timelines, recaps, calendars and oversight of expenses. Activities include:

  • Serve as liaison to artist community re: scheduling and Academy meetings.
  • Serve as escort to all artists visiting national office and handle meetings coordination with key stakeholders.
  • Production support for in-house performances.
  • Artist database management/tracking and preparation of various project ‘decks’.
  • Music and/or project research, as needed.
  • Track and maintain key industry dates.
  • Liaise with internal divisions of the organization re: upcoming showcase and digital content opportunities.
  • Support for special projects, as needed (Advocacy outreach, marketing, digital campaigns, auctions, etc.).
  • Other duties may include and not be limited to:
      • Establish and adhere to timelines.
      • Respond to external inquiries and requests.
      • Contribute to protocol/policy setting or other to ensure the efficient flow of information.
      • Provision of essential recaps, data and graphs; maintenance of database/history.
      • Follow up and tracking of activities.



Qualified candidate should have working knowledge of the music business and trends as well as established industry relationships; be highly motivated, a self-starter, take direction well, possess exceptional organization skills; must be proficient in various programs (Excel, Word, PowerPoint, Raiser’s Edge); attention to detail is essential and strong ability to multi-task. Some live event production experience a plus.




The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time.

The employee will be required to lift and/or move up to 60 pounds.





The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the GRAMMY Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the GRAMMY Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators.



Established in 2008 as a partnership between the Recording Academy and AEG, the GRAMMY Museum is a non-profit organization dedicated to cultivating a greater understanding of the history and significance of music. Paying tribute to our collective musical heritage, the Museum explores and celebrates all aspects of the art form—from the technology of the recording process to the legends who've made lasting marks on our cultural identity. In 2017, the Museum integrated with its sister organization, the GRAMMY Foundation, to broaden the reach of its music education and preservation initiatives. As a unified organization, today, the GRAMMY Museum fulfills its mission of making music a valued and indelible part of our society through exhibits, education, grants, and public programming.



A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs.



The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin GRAMMY Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin GRAMMY Cultural Foundation®.



The Recording Academy, its affiliates and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment.  It is the Recording Academy’s policy to provide equal employment opportunity for all applicants and employees.  The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law.  The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy.  This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.