The Administrative Assistant for the Business Office will provide support to managers and employees, assisting in daily office needs, and managing office supply needs. This position additionally has significant organization-wide responsibilities including disbursement of information and inquiries, as well as employees’ IT accesses and needs.

 RESPONSIBILITIES

• Greeting and creating a welcoming atmosphere for employees, participants, guests in the Business office
• Maintain a positive attitude with customer service at the forefront at all times
• Build and maintain relationship with the staff
• Answer main Keshet phones and manage voicemail
• Process and distribute paper mail, faxes, and email
• Order and maintain office supplies, including kitchen supplies
• Maintain cleanliness and orderliness of Business Offices, conference room, closets, kitchen, etc.; prep for meetings and events
• Office equipment: postage machine, copier, etc.
• Manage business office attendance and calendar, schedule changes, scheduling conference room and hotel offices, etc.
• Coordinate with IT, setting new hires up in the various systems and tracking staff, accesses, and property
• Other duties as assigned supporting Operations

• High School Diploma

• Two years of experience as an administrative assistant or office manager
• Computer proficiency in ADOBE, Microsoft Office including Outlook and scheduling, Google functions and Drive, Excel spreadsheets, etc.

• A valid Driver’s license
• Exceptional oral and written communication skills
• Strong organizational and planning skills 
• Excellent time management skills and ability to multitask and prioritize work
• Ability to work independently with minimal supervision and take initiative to complete tasks
• Experience working in a Nonprofit setting desired