Business Office Administrative Assistant
Job Details
Entry
Business Office - Northbrook, IL
Full Time
High School
$40,000.00 - $50,000.00 Salary/year
None
Day
Admin - Clerical
SUMMARY

The Administrative Assistant for the Business Office will provide support to managers and employees, assisting in daily office needs, and managing office supply needs. This position additionally has significant organization-wide responsibilities including disbursement of information and inquiries, as well as employees’ IT accesses and needs.

 RESPONSIBILITIES

  • Greeting and creating a welcoming atmosphere for employees, participants, guests in the Business office
  • Maintain a positive attitude with customer service at the forefront at all times
  • Build and maintain relationship with the staff
  • Answer main Keshet phones and manage voicemail
  • Process and distribute paper mail, faxes, and email
  • Order and maintain office supplies, including kitchen supplies
  • Maintain cleanliness and orderliness of Business Offices, conference room, closets, kitchen, etc.; prep for meetings and events
  • Office equipment: postage machine, copier, etc.
  • Manage business office attendance and calendar, schedule changes, scheduling conference room and hotel offices, etc.
  • Coordinate with IT, setting new hires up in the various systems and tracking staff, accesses, and property
  • Other duties as assigned supporting Operations
Job Qualifications
  • High School Diploma
  • Two years of experience as an administrative assistant or office manager
  • Computer proficiency in ADOBE, Microsoft Office including Outlook and scheduling, Google functions and Drive, Excel spreadsheets, etc.
  • A valid Driver’s license
  • Exceptional oral and written communication skills
  • Strong organizational and planning skills 
  • Excellent time management skills and ability to multitask and prioritize work
  • Ability to work independently with minimal supervision and take initiative to complete tasks
  • Experience working in a Nonprofit setting desired
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