Accounts Payable Specialist
Job Details
Corporate Office - Indianapolis, IN
Full Time

Job Summary:

The Accounts Payable Specialist primary responsibilities are the cash management and accounts payable functions for a portfolio of properties. The Accounts Payable Specialist may be required to perform various office administrative duties as well.



Three years prior Accounts Payable experience. Associates degree desired but not required.


  • Process vendor invoices, check and refund requests and debt service payments for accuracy, resolving discrepancies, and entering data into system.
  • Schedule check runs, process checks; review and distribute checks, initiate wire and ACH transactions to lenders, vendors, and property owners as required.
  • Maintain current and accurate cash balances for each property’s bank accounts using Excel spreadsheets.
  • Process payment information for 1099’s.
  • Answer phone, email, mail, and walk-in inquiries; research questions; provide information.
  • Managing property cash to ensure critical bills such as mortgages, utilities, payroll, and management fees, are paid timely.
  • Analyze/review vendors' statements for accuracy and resolve discrepancies with property management vendors. Check credit balances; request cash refunds on credit balances.
  • Reconcile bank deposits to property cash receipts journal.
  • Work on special projects as needed.
  • Assist the Controller in training, monitoring, and providing guidance to other accounting personnel.
  • Fill in for employees in the Accounting area.
  • Inventories office supplies on periodic basis and reports needs to Controller.
  • Organizes and files appropriate reports and paperwork. Maintain invoice copies for owner reporting and draw requests.
  • Attends company meetings when requested.
  • Assists Controller in preparation of any daily and weekly reports, communications, etc.