Finance and Accounting Administrator I
Job Details
Experienced
Corporate Headquarters - Fountain Valley, CA
Fully Remote
Full Time
Bachelor's Degree
Day
Accounting
Job Description

Who We Are:

Noritz has been an innovator in the water heater industry for over 60 years. We introduced the first modern, electronically controlled tankless water heater in 1981 and remain the leader in energy savings and superior hot water delivery today.

Noritz America is looking for an Accounting and Finance Administrator for their office in Fountain Valley, CA. This position will be working remotely during this time and is responsible for assisting accounts payable activities. These activities include processing payments to vendors by receiving, processing, verifying, and coding invoices, as well as other accounting-related duties.

Essential Duties:

Performs Accounts Payable activities such as

  • Enters bills from vendors; verifies the content of bills; double checks all bills including Pro-card rebate and gas rebate, co-op, JTB & others.
  • Enter Commission AP vouchers, create commission reports & NRS reclass, email to sales reps
  • Follows up by phone, fax, and e-mail on pending accounts payables to reconcile with vendors
  • Performs invoice scanning, GL coding, uploads Invoice journal from AP solution software to ERP systems
  • Issue co-op credit memo, related-party invoices
  • Make credit card payments to vendors
  • Post Supply Vendor invoices & add any Misc. charge
  • Processes payment proposal for weekly check run (Friday) & mailing
  • Check & reissue 180 days or older outstanding checks
  • Manage Positive Pay, Cancelled Check Reissue
  • Expense reports: due date notification, check receipts & categories & dimensions, reimbursement report to HR
  • Obtains W-9 from new vendor & file 1099
  • Support some tax-related items: sales & use tax, business property tax
  • Others: filing, document retention, support team on various tasks & reports

Non-Essential Duties:

  • Coordinates other administration activities including postage and post office
  • Seeks more efficient and less expensive ways in work processes to contribute toward the company’s overall profit
  • Researches and develops resources that create a timely and efficient workflow
  • Performs special projects and other miscellaneous duties as assigned by senior management
  • Maintains high ethical standards in the workplace
  • Reports all irregular issues and problems to management for solution
  • Maintains good communication with senior management, office staff members, and outside contacts
  • Complies with all company policies and procedures
  • Responsible for maintaining a clean and safe working area by participating in all aspects of the 5S program

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies

  • Analytical - Uses intuition and experience to complement data
  • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully
  • Interpersonal - Maintains confidentiality; Listens to others without interrupting
  • Oral Communication - Speaks clearly and persuasively in positive or negative situations
  • Written Communication - Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information
  • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values
  • Adaptability - Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events
  • Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time
  • Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed
  • Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions
  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments
  • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality and meets productivity standards
  • Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly
Job Qualifications

Bachelor's degree from four-year college or university or minimum one-year related accounting/finance experience and/or training; or equivalent combination of education and experience.

Language Ability:

  • Read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
  • Write reports, business correspondence, and procedure manuals.
  • Present information and respond to questions from groups of managers, clients, customers, and the general public.

Math Ability:

  • Basic Algebra and Geometry.
  • Fractions, percentages, ratios, discounts, interest, commissions, and proportions to practical situations.

Reasoning Ability:

  • Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Work Environment:

  • Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions
  • May be required to travel by car/and or plane on occasion

Benefits Included:

  • PPO Medical, Dental, Vision, and Life Insurance
  • Voluntary Benefits available: Life Insurance, Critical Illness, & Accident
  • Health Savings Account
  • Flexible Spending Account
  • 401K matching up to 6%
  • Paid Time Off (PTO)
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