Business Administrator
Job Details
Entry
Business Office - Irvine, CA
Full Time
2 Year Degree
$22.00 - $24.00
None
Office Hours
Admin - Clerical
Essential Duties and Responsibilities

Job Title: Business Administrator

Department: Administration

Reports To: Finance Manager

FLSA Status:  Non-Exempt, 40 hours/ week

Pay Range: $22.00-$24.00

 

Summary:

Human Options seeks a detail-oriented person with excellent organizational and interpersonal skills to be a part of the Finance and Accounting staff.  The Business Administrator will perform administrative tasks and services to support effective and efficient operations of the organizations. The position reports to the Finance Director and will support both the Finance and Human Resource administration functions.

 

Essential Duties and Responsibilities:

General Accounting and Finance Duties

  • Support and process agency A/P and A/R weekly, including associated check mailings.
  • Reconcile and make accounting entries for company credit card expenses and selected expense allocations.
  • Pull reports from Blackbaud and other accounting finance systems and investigate reconciliation issues.
  • Support A/P and grant file management.
  • Support grant budgeting and invoicing
  • Assist with audit preparation and finance-related special projects.

General Human Resource Duties

  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • May assist with payroll functions including processing, employee change status and ad hoc analysis
  • Conducts or assists with new hire onboarding.
  • Maintains the integrity and confidentiality of human resource files and records.
  • Provides clerical support to the HR department.
  • Performs other duties as assigned

 

General Agency

  • Abide by professional confidentiality guidelines by only sharing client information within the organization when it meets the needs of the client.
  • Demonstrate ability to abide by Human Options’ values: Show dignity, respect, honesty, integrity, and a commitment to excellence, and maintain a supportive environment

 

Qualifications
  • 2+ years of experience in related field.
  • Proficiency in Microsoft Office required. Experience in Blackbaud software or other multi-user software a plus.
  • Ability to multi-task with interruptions, prioritize work, and meet deadlines.
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
  • Excellent communication skills and attention to detail.
  • ADA Job Characteristics:

    Work environment is primarily in an office setting. Lift and carry up to 25 pounds up to waist length, extend both arms above the head and/or reach below the waist, stoop, squat, crawl, bend the back to open lower-level filing drawers, or to retrieve stored items, climb on stools, steps and/or ladders. Sit and/or stand frequently.  Use fine manipulation (hands and wrist) to operate a keyboard, take notes, complete and file reports, file and copy documents.  Corrected vision to normal range.  Speak in normal vocal tone and range, and communicate clearly and concisely to and with others.  Apply normal reasoning and detail as required in the accomplishment of job duties.  

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