Contract Administrator-Budget Analyst
Job Details
Experienced
LIC - Central DOHMH - Long Island City, NY
Full Time
Undisclosed
Undisclosed
Undisclosed
Undisclosed
Undisclosed
Contract Administrator-Budget Analyst

The Fund for Public Health in New York City, (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers.  To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

 

PROGRAM OVERVIEW (Immunization COVID 19 – CARES, Gotham Center, Long Island City NY, 11101)

The mission of the Bureau of Immunization (BOI) is to prevent the occurrence and transmission of vaccine-preventable diseases, such as hepatitis A, hepatitis B, measles, mumps, influenza, human papillomavirus, and invasive pneumococcal disease, through immunization.

 

In response to the COVID-19 pandemic, BOI is developing and implementing a COVID-19 vaccination campaign to reduce the impact of the pandemic on the health care system and the NYC community. The campaign will focus on the equitable distribution of COVID-19 vaccine, ensuring access to the most vulnerable New Yorkers.

 

POSITION OVERVIEW

Will provide additional support to manage the additional grant funding and support the BOI Fiscal Unit

 

 

RESPONSIBILITIES

  • Monitor and coordinate purchasing goods and services; review, track and update purchase requisitions, purchase orders.
  • Process the timely registration of new, renewed and amended contracts culminating in registration.
  • Participate in RFP process, including conducting responsiveness checks and quality assurance reviews for submitted evaluations and review vendor bids, quotes, and contracts to ensure accuracy.
  • and act as a liaison to various agencies and vendors to ensure integrity of bidding and delivery process
  • Utilize the City’s Payee Information Portal (PIP), Financial Management System (FMS) and the VENDEX System for vendor background investigations to ensure compliance to agency, city, state and federal regulations
  • Utilize APT, HHS Accelerator, FMS, PASSPort, PIP and other City information systems to prepare contracts for registration, including conducting responsibility determinations, ensuring vendor registration in required data systems, coordinating contract execution, and securing required approvals.
  • Prepare weekly reports for internal and external stakeholders on status of work.
  • Interact with representatives of requesting divisions, Business Law and Finance as well as oversight agencies to receive and provide clarification.
  • Maintain Tracking of all contracts within the Fund Grant
  • Will provide additional support to manage grant funding and support the BOI Fiscal Unit
Qualifications
  • Experience with budgets and financial data in a government, nonprofit or human services setting: NYC government experience a plus.
  • Able to respond rapidly and accurately to requests, and work in a high-pressure, time-sensitive environment.
  • Some knowledge of Budgeting and Contracting with New York City

 

 

PREFERRED SKILLS

  • Advanced proficiency with Microsoft Office, particularly advanced knowledge of Excel
  • Candidate must have substantial accounting or financial background

 

 

There is a potential for this position to transition to DOHMH and therefore candidates must meet DOHMH eligibility requirements, including NYC residency.

 

 

SALARY AND BENEFITS

FPHNYC offers a comprehensive benefits package.  The salary range for this position is commensurate with education and experience.    

 

TO APPLY

To apply, send resume, with cover letter, including salary requested and how your experience relates to this position.

 

The Fund for Public Health in New York City is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.

Apply