Project Coordinator, Minority Fellowship Program
Job Details
American Psychiatric Association HQ - Washington, DC
Full-Time
4 Year Degree
Admin - Clerical
Description

POSITION SUMMARY

The Coordinator serves as support staff for the SAMHSA Minority Fellowship Program, known as MFP (https://www.samhsa.gov/minority-fellowship-program), is a 5-year initiative funded by the Substance Abuse and Mental Health Services Administration (SAMHSA), a Division of the US Department of Health and Human Services (DHHS), and is housed at the American Psychiatric Association/American Psychiatric Association Foundation (APA/APAF). The MFP aims to improve behavioral health care outcomes for racial and ethnic populations by growing the number of racial and ethnic minorities in the nations behavioral health workforce. This is a high-profile initiative, with a national reach.

The Coordinator provides administrative support in the planning and implementation MFP activities, including: aiding program participants and program faculty in meeting activity requirements; supporting training activities, responding to program inquiries and customer service tickets; updating the project website; running reports for stakeholders; and tracking programmatic details and deadlines.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Website Management
    • Post and update materials for the MFP program to the website.
    • Participate in quality control and quality assurance testing of websites and other web-based tools.
    • Manage the initiatives online communities; ensure new fellows are added and provide technical support
  • Logistics and Scheduling
    • Coordinate shipments for offsite conferences and exhibit material. Serve as a liaison between vendors and the APA facilities management team.
    • Schedule conference calls; coordinate monthly fellow calls; oversee team calendar to ensure there are no conflicts and track fellows participation
    • Take notes on key calls and develop minutes
    • Draft meeting minutes during weekly meetings with the MFP team,
    • Coordinate the logistics for in-person meetings. This includes reserving meeting space, coordinating room set-up, and/or collating meeting materials.
  • Agreements and Forms
  • Prepare and process faculty agreement paperwork for subject matter experts contributing educational content/expertise to seminars/webinars.
  • Process payments for educational faculty.
  • Manage various response forms such as travel reports.
  • Webinars and Trainings
    • Send introductory package to webinar faculty; ensure paperwork is collected and support project managers to enforce development timeline. Provide technical coordination for webinars. This includes the preparation of moderator scripts, hosting the rehearsal and live webinar on GoToWebinar.
    • Perform high-level review of webinar PowerPoint presentation to ensure alignment with activity tags. Review and edit webinar PowerPoint presentation for spelling, grammar, and formatting.
    • Attend all webinars to provide technical support.
    • Coordinate monthly fellow events on Zoom
  • Marketing
    • Monitor program schedules and initiate requests to marketing expert for promotional materials when appropriate.
    • Provide registration lists for training activities to marketing expert for sending promotional emails.
    • Proofread promotional materials including print, web, and social media
  • Customer Service
    • Answer all fellow inquiries and Helpdesk tickets as assigned
  • Other duties as assigned

 

Qualifications

REQUIRED SKILLS, EXPERIENCE, AND QUALIFICATIONS

  • A Bachelors Degree or three years work-related experience including some college level coursework.
  • Must be extremely detail oriented and have excellent coordination and interpersonal skills, with ability to organize and set priorities for multiple simultaneous activities; and work independently with minimal supervision.
  • Must be able to understand, generate, and synthesize material quickly and proofread for accuracy.
  • Strong written communication skills which include attention to grammar and spelling.
  • Required Technical skills: MS Office, web-skills, SharePoint, online video conferencing
  • Preferred Technical skills: Experience with project management tracking software (SmartSheets and/or Google Docs) and web-site content management systems (WordPress)

 

EOE, including disability/vets

Salary-$47,022-$56,795

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