Project Manager, SAMHSA Minority Fellowship Program Grant
Job Details
American Psychiatric Association HQ - Washington, DC
4 Year Degree


The SAMHSA Minority Fellowship Program Grant known as MFP (, is a 5-year initiative funded by the Substance Abuse and Mental Health Services Administration (SAMHSA), a Division of the US Department of Health and Human Services (DHHS), and is housed at the American Psychiatric Association/American Psychiatric Association Foundation (APA/APAF). The MFP aims to improve behavioral health care outcomes for racial and ethnic populations by growing the number of racial and ethnic minorities in the nations behavioral health workforce. The program also seeks to train and better prepare behavioral health practitioners to more effectively treat and serve people of different cultural and ethnic backgrounds. This is a high-profile initiative, with a national reach. Training includes professional development seminars or webinars on cutting-edge behavioral health practices and sponsored attendance at professional conferences and meetings, unique mentoring interactions with leaders in the field of psychiatry. MFP fellows often go on to serve in key leadership positions in behavioral health treatment services, policy and program development, services supervision, services research, training, and administration. Alumni laud the program for helping them to network and share ideas with others dedicated to minority health issues. Some report having presented or published for the first time as an MFP fellow.


MFP has a strong collaborative team culture, and the Project Manager is a key leader on the team. The Project Manager must possess a unique balance of project management and strong interpersonal skills. The Project Manager will work closely with the Project Coordinator to oversee the day-to-day functioning of the grant and manage the deliverables and the project. This individual will be responsible for ensuring that grant deliverables and timelines are met in all required ways. This position focuses heavily on the implementation of the project deliverables, as well as other grant responsibilities such as annual reporting and grant applications.


The ideal candidate is an organized and solution-oriented individual with experience managing large projects. The ideal candidate would have excellent attention to detail and follow-through on responsibilities with various timelines. The ideal candidate would have experience using technology to deliver web-based services. The position reports to the Project Director of MFP.


  • Ensures the administrative and daily operations of the grant:
    • Maintains detailed timelines and project plans for grant related projects
    • Acts as the liaison to the SAMHSA project officer
    • Works with the data visualization analyst to monitor data collection of user metrics, make recommendations for new reports, and communicate relevant programmatic changes
    • Provides regular updates to the MFP website, including updates/revisions to language on the website, posting content, and liaison with the website development firm as needed
    • Leads yearly grant applications and reports, as well as ad hoc requests from the funder
    • Oversees and/or coordinates the logistics and training materials
    • Provides excellent customer service to project end-users, which may include troubleshooting technical issues, and implementing enhancements to the MFP platform responsive to customer needs.
  • Manages MFP fellows and their grant-related projects:
    • In consultation with Project Director, provide guidance to fellows to ensure their deliverables support the mission of the SAMHSA MFP program and are responsive to emerging needs of frontline psychiatrists
    • Sets up, develops agendas for, and manages regular meetings and conference calls with MFP fellows
    • Tracks and processes monthly invoices
    • In collaboration with the Project Director, creates and executes yearly contracts for each fellow
    • Facilitates the review and completion of all deliverables; works with Project Director and project team to integrate deliverables into the MFP website and disseminate among appropriate audiences
  • Communicates effectively with clarity, credibility, and timeliness
  • Collaborates with other departments within the APA (Division of Education, Marketing and Communications, Office of the General Council, Publishing, Meetings and Conventions) and APA Foundation on key projects
  • Communicates and works seamlessly with the Project Director and Project Coordinator on the grant
  • Performs miscellaneous job-related duties as assigned.




  • Bachelors degree required; masters degree preferred.
  • A minimum of 3-5 years of administrative experience and/or program management. Experience working on other federal grants is strongly preferred.
  • Superb administrative skills, leadership, and organizational abilities including management of diverse and overlapping projects and timelines.
  • Skill developing and editing various kinds of reports.
  • Well-developed meeting planning skills.
  • Proficiency with online collaboration and project management tools (examples include: Google docs, MS Teams, MS Project, Zoom). Familiarity with online database and analytics tools (Wordpress, SQL, Google Analytics, Salesforce) a plus.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Self-motivated, able to work independently, as well as in multi-disciplinary teams.
  • Excellent oral and written communication skills
  • Mental health/psychiatric systems understanding a plus


EOE, including disability/vets