Group Sales Coordinator HVSR
Job Details
Hotel Valencia Santana Row - San Jose, CA
Full Time
Not Specified

JOB SUMMARY: Assist Director of Group Sales and Sales and Catering team in all the administrative functions

Physical Requirements:

  • Sitting: Frequently. Standard office furniture
  • Standing/Walking: Occasionally. To transfer documents, files, memos to other parts of the hotel
  • Crouching: Occasionally. Place or retrieve items from floor or lower shelves.
  • Stooping: Frequently. To place or retrieve files.
  • Twisting: Frequently. Conversing with guests, working on computer
  • Handling: Frequently. Typing, computer keyboard, papers, files, phone
  • Grasping: Frequently. Opening doors and drawers.
  • Pushing/Pulling: Occasionally. 20 lbs – chairs, file drawers, filing systems.
  • Lifting/Carrying: Occasionally. 10 lbs – dockets, ledgers, binders, data and small tools.


Working Environment:

  • Interior of hotel, in all areas of the hotel.
  • Exterior of hotel with exposure to weather conditions.




  • Prepare room blocks, proposals, confirmations, thank-you letters, rooming lists, etc.
  • Follow through on all groups coming into the hotel. Check room blocks, advance deposits and any other information that is required in that category.
  • Prepare detailed group histories for groups that are considering Hotel Valencia.
  • Responsible for the administration of the Frequent Stay Program (when developed)

  • Maintain integrity of cost controls and proper maintenance of assets
  • Attend required meetings
  • Keep work areas clean and organized
  • Be extremely courteous to all customers and fellow employees
  • Report unsafe conditions to your supervisor immediately
  • Maintain hotel equipment in proper working conditions.
  • Any other duties assigned by your immediate supervisor