JOB SUMMARY: Assist Director of Group Sales and Sales and Catering team in all the administrative functions

Physical Requirements:

• Sitting: Frequently. Standard office furniture
• Standing/Walking: Occasionally. To transfer documents, files, memos to other parts of the hotel
• Crouching: Occasionally. Place or retrieve items from floor or lower shelves.
• Stooping: Frequently. To place or retrieve files.
• Twisting: Frequently. Conversing with guests, working on computer
• Handling: Frequently. Typing, computer keyboard, papers, files, phone
• Grasping: Frequently. Opening doors and drawers.
• Pushing/Pulling: Occasionally. 20 lbs – chairs, file drawers, filing systems.
• Lifting/Carrying: Occasionally. 10 lbs – dockets, ledgers, binders, data and small tools.

Working Environment:

• Interior of hotel, in all areas of the hotel.
• Exterior of hotel with exposure to weather conditions.

DUTIES & FUNCTIONS:

Essential:

• Prepare room blocks, proposals, confirmations, thank-you letters, rooming lists, etc.
• Follow through on all groups coming into the hotel. Check room blocks, advance deposits and any other information that is required in that category.
• Prepare detailed group histories for groups that are considering Hotel Valencia.
• Responsible for the administration of the Frequent Stay Program (when developed)
  
  Basics:
• Maintain integrity of cost controls and proper maintenance of assets
• Attend required meetings
• Keep work areas clean and organized
• Be extremely courteous to all customers and fellow employees
• Report unsafe conditions to your supervisor immediately
• Maintain hotel equipment in proper working conditions.
• Any other duties assigned by your immediate supervisor