Faculty Records Coordinator
Job Details
Full Time
2 Year Degree
Admin - Clerical


Maintains faculty contracts, hiring documentation and files for the Office of Academic Affairs.



  1. In conjunction with all other personnel, support and advance the vision and mission of the University.
  2. Work with other members of the support staff to ensure the smooth operation of Academic Affairs.
  3. Digitizes and maintains faculty documentation and files.
  4. Maintains faculty PowerCampus files.
  5. Assists in documentation of faculty hiring processes.
  6. Other duties as assigned.

COMPETENCIES:  To perform the job successfully, the employee must have organizational, interpersonal, and communication skills that allow the individual to remain poised in stressful situations, coordinate tasks, and manage competing demands.  The individual must be able to maintain confidentiality, prioritize projects to meet deadlines, write clearly and informatively, work with integrity and ethically, arid always remain friendly and helpful.


 QUALIFICATIONS:  To perform this job successfully, the employee must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


An Associate or Bachelor's degree is preferred, as is two to three years related experience and/or training or an equivalent combination of education and experience. The individual must have the ability to read and interpret documents, and the ability to prepare occasional reports and correspondence.  Basic math skills are required.  The individual must have common sense understanding, be able to carry out instructions furnished in written, oral, or diagram form, and the ability to deal with and solve problems.  Experience in recording, transcription, filing, and general office duties is required.


 Computer Skills:  Competency with Word Processing and Spreadsheet software required.


Other Qualifications:  Must be able to work overtime occasionally, including evenings and weekends.


 PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and use hands and fingers to type on computer, operate office equipment, and handle files, documents, pens, pencils, etc.  The employee must be able to talk and hear to answer the telephone and communicate with others inside and outside the college.  The employee is occasionally required to stand, walk, and reach with hands and arms to maintain files, set up for events, and pick up mail from the mail room.  The employee must occasionally lift and/or move file boxes and office supplies weighing up to 10 pounds.  Specific vision abilities required by this job include close vision to use the computer to produce meeting minutes, correspondence and contracts.


WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

 The work environment for this position is characteristic of a normal office environment. The noise level in the work
  environment is usually moderate.


NOTE:  This job description in no way states or implies that these are the only duties to be performed.  The employee will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

  An employee is expected to assist and provide coverage for coworkers during peak periods, vacation days or sick  days.


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