POSITION SUMMARY

The position of Executive Administrative Assistant to the Chief Operating Officer for the Center for Organ Recovery & Education is one of significant responsibility. The Executive Administrative Assistant to the Chief Operating Officer is responsible to and works under the direction of the Center’s Chief Operating Officer. He/She will be responsible for completing any and all correspondence and project work generated by the Chief Operating Officer. He/She will participate and in special projects as determined by the Chief Operating Officer. He/She will work flexible hours to assist with the growth and development of the OPO and the Administrative Department.

SCOPE OF RESPONSIBILITY

The Executive Administrative Assistant to the Chief Operating Officer of the Center for Organ Recovery & Education is responsible for completing any and all correspondence which will include advisory board and staff huddle minutes, correspondence and interactions relating to the  Recovery Department and other OPO’s.  He/She will coordinate all meetings and travel for the Chief Operating Officer.  He/She will create and maintain appropriate files.  He/She will provide the Chief Operating Officer daily schedule of appointments and commitments.  She/She will coordinate all Advisory Board meetings and Staff Huddle Meetings, maintaining minutes and distributing them to appropriate members.  He/She will prepare, coordinate, and oversee Physician Orientation.  He/She will serve as the backup for the Executive Administrative Assistant to the Chief Information Officer  upon his/her absence and provide support to the Chief Information Officer.  A high level of confidentiality and sensitivity is required.  The ability to use critical thinking and independent judgment is essential.  Strong interpersonal skills are crucial.

The Executive Administrative Assistant to the Chief Operating Officer will assist and provide insight in the hiring of administrative assistant staff at the Center.  He/She will provide back up management and oversight of day-to-day operations of the administrative staff when the Executive Administrative Assistant to the Chief Information Officer is unavailable. 

JOB QUALIFICATONS:

The primary duty of the Executive Administrative Assistant is the performance of non-manual office work which is directly related to the general business operations of the Organ Procurement Organization and its Board of Directors.  The Executive Administrative Assistant exercises discretion and judgment daily with respect to the Administrative Department.  In addition, the daily discretion and judgment are utilized with respect to matters of significance within the OPO environment.  The Executive Administrative Assistant uses obtained advanced knowledge from a post-secondary education and a minimum of 5 years executive assistant experience.  An additional five or more year’s executive experience will be considered in lieu of education. 

DEGREE OF JOB DIFFICULTY:

Since the Executive Administrative Assistant to the Chief Operating Officer’s work is monitored by the Chief Operating Officer, the degree of difficulty falls into the significant range.  Inadvertent errors or mistakes could result in loss of relationships with board members, business partners, OPO, staff donor familiar, donor families, donor hospitals, transplant centers and the community served by CORE.  Legal action is possible if information is transcribed incorrectly.

SUPERVISORY REQUIREMENTS:

Serves as back-up to the Executive Assistant to the Chief Information Officer