Facilities Operations Coordinator
Job Details
Experienced
Atlanta, GA
N/A
Full Time
High School
Undisclosed
Negligible
Day
Admin - Clerical
Description

POSITION OVERVIEW:


Professional Facilities Operations Coordinator capable of executing job responsibilities within our schools and grounds with integrity and attention to detail.  This person must be reliable, adaptable, honest, safety oriented, customer focused and have the mindset of exceeding expectations daily. 

Supervisor:  Facilities Projects and Operations Manager

Supervisory Responsibilities:  None

Position Status:  Hourly, non-exempt, full-time, 12-month, regular position

Hours of Work:  Standard work week; evening and weekend work may be required.

 

ESSENTIAL RESPONSIBILITIES


  • Serves as Facilities Operations Coordinator.
  • Monitors and answers Facilities help desk line and radio dispatch information appropriately.
  • Greets visitors, ascertains nature of business and directs visitors to the appropriate party.
  • Operates “Raptor” ID check system and creates visitor badges for campus visitors.
  • Manages various Sign In/Out vendor and employee log books.
  • Enters Work Order requests and other data into the Work Order system.
  • Maintains necessary files, document records and reports within the Facilities department. Secures confidential records.
  • Offers workflow coordination support  to other facilities employees.
  • Acts as the point of contact and coordinator for any interior signage adds/changes.
  • Assists with project coordination as needed.
  • Makes calls to schedule outside contractors and vendors for service.
  • Coordinates facilities employees safety training program. 
  • Coordinates permit and code compliance activities for campus facilities.
  • Facilities archives management.
  • Assists with facilities supplies and equipment inventory management.
  • Actively participates in the Vendor Quality Control program.
  • Participates in Facilities Operations and Management training opportunities.
  • Ensures the work area is cleaned and organized daily.
  • Complies with all safety practices, procedures, and rules.
  • Responsible for general office duties 
  • Other duties as assigned.

 

REQUIREMENTS AND QUALIFICATIONS


  • 1-3 previous experience as an Administrative Assistant/Coordinator in a customer service area.
  • GED or High School Diploma
  • Valid GA Driver’s License
  • Customer-service oriented
  • Flexible with the willingness to use initiative and handle extra duties as needed.
  • Demonstrated commitment to diversity and inclusion; respect and value the different experiences, ideas, and backgrounds others bring to the work environment.
  • Proven time-management skills with the ability to prioritize tasks.
  • Work independently or with a team with little supervision while maintaining a high level of performance.
  • Intermediate communication skills and working knowledge of the English language; ability to read and interpret documents such as safety rules, procedure manuals, short correspondence and memos.
  • Professional and effective use of interpersonal and communication skills; interact with tact and diplomacy.
  • Intermediate/Advanced computer skills with the ability to use an iPad or similar device for completing work orders, checking emails, managing databases, inputting high volume records into databases etc.

 

PHYSICAL DEMANDS AND WORK ENVIRONMENT


While performing the duties of this position, the employee is required to sit; stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; engage in moderately strenuous physical activity both indoors and out; and smell. The employee may occasionally lift or move up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

 

While performing the duties of this position, the employee is subject to ladders, scaffolds, and working at heights above 30 feet.  The employee is subject to perform work in an external environment and may be exposed to inclement weather and varying temperatures.  The noise level in the work environment is frequently loud.

 

TRAVEL


Minimal travel is expected.  Responsible behavior required when using PPD vehicles.

 

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT


Westminster is committed to the principle of equal opportunity in employment.  It is Westminster’s policy to provide equal employment opportunities and administer terms and conditions of employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.  EOE/M/F/D/V.

 

Note:  This position description has been designed to indicate the general nature and level of work to be performed by employees within this classification.  This position description should not be interpreted as a comprehensive inventory of all duties and responsibilities required or assigned to an employee in this position.  Nothing contained in this position description restricts Westminster’s right to assign or reassign duties and responsibilities to this position at any time.

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