This is a highly visible administrative position that frequently intersects with key leadership, manages highly confidential and politically sensitive information and interfaces with the CEO Office. The Associate Director of Elections and Standing Committees is responsible for managing all aspects of the APA National Elections for the Board of Trustees in coordination with the four standing committees related to the elections process Nominating Committee, Election Committee, Tellers Committee and Bylaws Committee and provides oversight to the election process of APAs Assembly Committees, managed by the Division of Diversity and Health Equity, which occurs in off years. The AD also supports the Assembly Committee on Procedures and the Distinguished Service Award Committee and manages the planning and implementation of the APA Annual Business Meeting held at the APA Annual Meeting.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manage the activities of APAs National Nominating Committee (and its sub-committees), Elections Committee, and Tellers Committee in relationship to the executive of the APA National Elections.
- Serve as primary contact and resource for candidates and ensuring clarity on APA policy, election procedures, guidelines, and overall election matters for the voting membership, and the District Branches.
- Ensuring committee members understand their scope of responsibility, provide guidance in policy recommendations, and organize responses and solutions to emerging issues.
- Direct the procurement and manage the scope of work of an external election management firm including producing, ordering, reviewing, and approving file production, ballot printing, booklet printing, mailing and other materials necessary for balloting to ensure voter accessibility and election security preparedness.
- Prepare and maintain written committee reports of elections process for the Board of Trustees, historical purposes and make available for general membership as needed.
- Maintain absolute confidentiality and ensure integrity of APAs election programs and processes.
- Provide oversight to the election process of APAs Assembly Committees, managed by the Division of Diversity and Health Equity.
- Serve as an advisor on APA Bylaws to the committee and APA Administration.
- In coordination with the committee, manage the review and approval process of APA bylaws amendments when changes are made.
- Prepare applicable committee reports to the Board of Trustees and for inclusion in the APA Annual Business Meeting Report and the American Journal of Psychiatry.
Assembly Committee on Procedures
- Act as a resource and advisor to the committee chair on APA policies, procedures, and operating guidelines.
- In collaboration with the committee chair, develop and disseminate revisions of the Assembly Procedural Code.
- Ensure compliance reviews of APA Assembly and Assembly-related Procedural Codes.
- Maintain knowledge of all Assembly policies and procedures.
Distinguished Service Award Workgroup
- Manage the annual award selection process for DSA recipients in coordination with the APA President (committee chair), the CEO and Medical Director and DSA Committee members.
APA Annual Business Meeting at the APA Annual Meeting
- Direct activities related to producing the APA Annual Business Meeting which occurs at the APA Annual Meeting.
- Responsible for coordinating the required annual reports in accordance with the APA Bylaws for inclusion in the Annual Business Meeting Report.
- Responsible for preparing the agenda and producing the final report in coordination with the Division of Communications for online publishing in advance of the annual meeting.
- Responsible for finalizing the Annual Business Meeting logistics in coordination with the Meetings and Conventions Department.
- Responsible for working closely with presenters to ensure their reports at the meeting in accordance with the APA Bylaws.
- Prepare meeting script for the APA President.
Other duties as assigned.