Copy Room Coordinator
Job Details
Entry
Chesterfield MO - Chesterfield, MO
Full Time
High School
None
Day
Description

 

1.     Complete in-house printing requests for University departmental personnel.

  • Process print, copy and binding projects as requested.
  • Act as technical expert on Copy Room printers and copiers.

 

2.     Serve as back-up for front desk reception and administrative duties during breaks and absences.

  • On a daily basis, relieve the Receptionist during morning, lunch and afternoon breaks.
  • As needed, handle the reception and administrative responsibilities of the Receptionist during absences.
  • Responsibilities of the Receptionist include but are not limited to:
    • Answer phone and route calls to appropriate party in a timely and professional manner.
    • Greet visitors in a warm and professional manner promptly notifying appropriate people of guest’s arrival.
    • Ensure Lobby is clean and free of trash notifying Custodial Services as needed.

 

3.     Manage inventory of stationery and paper supplies.

  • Ensure adequate supply of all stationery items is maintained at all times.
  • Notify Marketing/Purchasing Departments when an individual stationery supplies meet minimum supply levels.
  • Assist in the determination of appropriate minimum supply benchmarks for each stationery item.
  • Upon request by department personnel, coordinate distribution of stationery supplies as directed.
  • Process inter-office supply requisitions to charge department accounts for inventory purchases in compliance with organizational policies and procedures.

 

4.     Assist Payroll and HR Departments in scanning of employee files containing confidential information.

 
5.     Serve as back-up for processing of Accounts Payable invoices during absences and periods of high volume.
 
6.     Assist with sorting and delivery of mail as needed.

  • Sort mail to be delivered by recipient departments as needed due to absences.
  • Deliver mail to recipient departments as needed due to absences.

 
7.       Assist Accounting and other departments on special projects as needed.

Qualifications

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Two years of experience in an office environment or equivalent combination of higher education and experience.
  • Superior customer service and communication skills responding promptly to customer needs and requests for service and assistance in a professional manner.
  • Strong attention to detail to ensure quality and integrity of work.
  • Ability to interpret and fulfill instructions furnished in written or oral form.
  • Ability to develop processes to ensure integrity of work.
  • Strong organizational skills.

COMPUTER SKILLS:  To perform this job successfully, an individual must have extensive experience utilizing technology systems in their daily work responsibilities. 

  • Basic knowledge of Microsoft Word and Excel required
  • Typing and 10-key by touch skills required
  • Experience with office equipment required

 

CERCIFICATES, LICENSES AND REGISTRATIONS:  None required.

 

OTHER QUALIFICATIONS:  Must be able to work overtime.

 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is frequently required to sit and use hands while performing the duties of this job. The employee is occasionally required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or move boxes of records or files weighing up to 25 pounds.  Specific vision abilities required by this job include close vision. Must be able to converse with staff members, and students.

 

WORK ENVIRONMENT: The work environment characteristics described here are typical of an office job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

NOTE:  This job description in no way states or implies that these are the only duties to be performed.  The employee will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

An employee is expected to assist and provide coverage for coworkers during peak periods, vacation days or sick days at all locations, and to work with administration in the attainment of the College's missions and goals.

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