As a socially responsible health care employer and provider, we require our associates to show proof of annual influenza and COVID-19 vaccinations unless approved exemption is provided. Additional information will be provided by HR upon hire.
Planned Parenthood of Greater Ohio/Planned Parenthood Advocates of Ohio is seeking a mission-minded Associate to join us as a full time (37.5 per week) Gift Administration Analyst
SUMMARY
The Gift Administration Analyst demonstrates an understanding of the principles of financial, operational, and analysis reporting, maintains a standard of accuracy and efficiency, and a significant level of confidentiality due to the sensitive donor/constituent client information. Establishes relationships with various offices throughout Planned Parenthood concerning matters that affect Development. Maintains professionalism at all times. The Gift Administration Analyst must have a strong attention to detail, interpersonal skills, a basic understanding of accounting, effective communication skills; initiative and strict compliance to confidentiality policies are required.
The Gift Administration Analyst is part of the Development Operations team. The Development Operations team ensures that philanthropic gifts are accepted, recorded, receipted, and reported on in a timely and accurate manner. Development Operations is a primary supporting function to the Development Office and its mission and campaigns. There are no direct reports for this position. This position will also interact with fiscal officers and other financial and administrative managers in resolving monetary issues related to gift and non-gift cashiering and handling, researching transactions, and administrative tasks as they arise.
The Gift Administration Analyst is responsible for the proper handling of cash, checks and credit card transactions that come directly to the Development Office. This is currently a hybrid role with 1-2 days a week in the office and the option to work from home on the remaining days.
WHY YOU SHOULD JOIN?
Our Mission
We protect, promote, and provide empowered health care for people throughout Ohio.
- We respect and honor all people
- We are committed to a diverse and inclusive environment for patients and staff
- We provide health care - without judgment
- We maintain responsible business practices
- We regularly demonstrate our shared organizational workplace values and standards in order to educate and care for the communities that we serve
BENEFITS
- Paid Time Off
- Paid Parental Leave
- Medical 90% employer-paid base medical plans for single coverage
- Dental
- Vision 100% employer paid
- Life Insurance 100% employer paid
- Accidental Death & Disability 100% employer paid
- Long Term/Short Term Disability 100% employer paid
- 401(k) with matching employer contribution up to 4%
- Nine (9) paid holidays per year
WHAT YOU WILL DO
- Uses independent judgment and guidance from Planned Parenthood of Greater Ohio policies and procedures to accurately discern, code, and process all monetary gifts, in-kind donations, pledges, and other donor-related transactions into Raiser’s Edge in an accurate and timely fashion.
- Generate and send timely donor acknowledgments, resending as needed. Ensures all tax receipts and acknowledgment letters are produced in compliance with IRS regulations and Planned Parenthood of Greater Ohio policies and procedures.
- Acknowledge major donors giving through third party programs (United Way, Benevity, etc.).
- Generate and send all tax credit information forms and all year-end tax statements.
- Provide support as needed during the annual audit and monthly and fiscal year-end closing processes.
- Maintain current and accurate donor information in Raiser’s Edge and VAN/Every Action.
- Update information such as no-mailing requests, returned mailings, deceased records, and requested donor information changes.
- Develop and run reports and ad-hoc queries from Raiser’s Edge as needed or upon request.
- Completes daily, weekly, monthly, and quarterly data audits to help maximize data hygiene in Raiser’s Edge NXT.
- Identifies opportunities for additional data hygiene work and projects and leads various data hygiene efforts.
- Provides training and support on RE NXT functionality to other Development Team members, as needed.
- Serve as first line of contact for donor inquiries regarding donations already made to Planned Parenthood of Greater Ohio, either resolving or passing on to staff as appropriate for follow up.
- Stay current in knowledge of organization’s services, priorities, and initiatives.
- Excellent organizational skills and attention to detail, with an emphasis on timeliness and accuracy.
- Strong aptitude following procedure and protocol with the ability to prioritize multiple important tasks.
- Self-motivated with ability to meet deadlines and demonstrated ability to work under pressure.
- Ability to work with others in a collaborative and customer service-oriented manner.
SUPERVISORY RESPONSIBILITIES
None
WHAT YOU WILL BRING
- Associate degree or equivalency required. Bachelor’s degree preferred.
- Minimum of two years of administrative experience providing service to professional staff.
- Experience with Raiser’s Edge or Raiser’s Edge NXT donor database software preferred, but not required.
- Strong command of Microsoft Office programs required.
- Proficiency in accounting and financial principles is a plus.
- Demonstrated self-starter and ability to work independently with little supervision.
- Demonstrated ability to apply culturally appropriate skills in interactions with clients, co-workers, volunteers, donors, funders, partner agencies, and other community members.
- Excellent communication (verbal and written), problem solving, listening, and interpersonal skills, with the ability to form and maintain positive work relationships.
- Possess strong investigative and analytical skills.
PROMISE TO OUR ASSOCIATES
Planned Parenthood has served Ohioans with safe, accessible, and affordable health care for 100 years and welcomed more than 100,000 patient visits to our health centers in 2020. Every day, we fight to provide this care to everyone, no matter their income level, insurance status, zip code, color, creed, or country of origin.
As a mission-driven health care provider, Planned Parenthood is dedicated to ending health disparities and achieving health equity among all races. We work on all levels through our health centers, educational programming, and public policy to make the greatest impact on the communities we serve.
In order to become the leading organization for high quality reproductive health care, we continuously strive to create a supportive work environment that results in a positive experience for patients and associates alike. We find this support in our In This Together workplace values and service standards that bring associates together and foster an inclusive culture.
Planned Parenthood of Greater Ohio (PPGOH) is an equal opportunity employer. We care for our business by ensuring that all of our decisions regarding the employment relationship, including the terms, conditions, and privileges of employment, are in accordance with our principles of equal opportunity.
As a matter of PPGOH policy we affirm that we respect and honor all people and we will not discriminate against employees or applicants for employment on the basis of sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, race, color, ethnicity, religion, national origin, ancestry, age, disability, medical condition, genetic information, marital status, sexual orientation, political affiliation, military and veteran status, or any other legally protected characteristic.
In addition to the above commitments, PPGOH seeks to have employees that reflect the broad diversity of those that we serve and we encourage all who are ready to be In This Together to apply.
