Director, Office of Scientific Programs
Job Details
American Psychiatric Association HQ - Washington, DC
Description

The Director of Scientific Programs position involves working in a high-energy, fast paced environment overseeing the strategy, implementation, and execution of live meetings for multidisciplinary clinicians for the American Psychiatric Association (APA). The Director defines and implements best practices, planning standards, policies, procedures, goals, and success metrics. This incumbent directs through subordinate managers and professionals in larger groups of moderate complexity and provides input to strategic decisions that affect the functional area of responsibility. This incumbent is responsible for overseeing revenue performance generated through the Division of Educations defined profit centers and reports to the Division Chief in this regard. The Director provides the overall strategy into budget management in collaboration with the APA executive teams, member leaders, and department staff. This unique director position requires a combination of leadership and operations: this incumbent is equally skilled at identifying revenue-generating potential while also understanding the necessary steps for execution to the desired results. Under the supervision and leadership of the Chief of Education, the Director works with the CEO, APAs President and President- elect to ensure their visions are formalized in all educational activities (APA signature meetings and other public events) and guides them on ways to apply adult education design practices.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Responsible for planning, managing, implementing, executing, and evaluating all programmatic aspects of the Annual Meeting and Mental Health Services Conference
    • Conceive, write, and create new non-traditional revenue business opportunities in conjunction with the Scientific Program Committee and President of APA.
    • Develop customized presentations of the highest quality for new and existing revenue opportunities to expand APAs meeting footprint
    • Assist with the annual budget planning and lead individual event budget planning for the Division of Education
    • Execute a business plan and strategy that ensures attainment of content and revenue goals
    • Directs, planning and implementation of the live meeting educational offerings including content selection, room assignments, scheduling, faculty communication, evaluation for 750+ scientific sessions, 1000+ posters and over 9000 faculty through the direction of 4 staff within the OSP.
    • Develop and maintain strong business relationships with key leaders from internal and external constituents (i.e., Federal Government Agencies within HHS, Sub- organizations and allied groups, Councils, and Caucuses, etc.)
    • Monitor competition and trends in market
    • On-going consultation and relationship building with Marketing, Communication, Governance, Research, Policy, Committees, Division Chief, and CEO
    • Apply ACCME and joint accreditation standards and guidelines to all educational products
    • Provide quarterly reports to CEO and Chief of Education
    • Oversee site selections and RFP development
    • Develop and manage the program planning development and timelines
    • Oversee the execution of all onsite components
    • Oversee APAs 2 largest Scientific Program Committees (Annual and Mental Health Services Conference).
    • Evaluate, select, and manage new technologies that further enhance the effectiveness of the meetings
    • Provide evaluative feedback of programs to APAs President, President-elect, Chief of Education, and CEO that will help shape the strategic direction of live meeting education thereby positively impacting the overall objectives.
    • Oversee the implementation and management of vendors who provide the online abstract submission system, thereby ensuring functionality agrees with OSP processes and procedures
    • Oversee the development and assignment of all educational meetings space, management of education related public spaces and special events.
    • Develop new learning formats, review project efforts, and determine key milestones, scope, and implementation of new educational initiatives.
    • Oversee the implementation and management of vendors who provide the online abstract submission system, thereby ensuring functionality agrees with OSP processes and procedures.
    • Oversee the development and assignment of all educational meetings space, management of education related public spaces and special events.
    • Provide consultation to HHS Federal Agency directors (NIAAA, NIDA, NIMH, and SAMSHA) on educational needs
    • Design, implement, execute, and manage APAs president and president elect educational content
    • Design, implement, and execute other public educational programs outside of APA with CEO (e.g. documentary films, etc.)
    • Attend OSP at both the Annual Meeting and Mental Health Services Conference and manage the OSP staff as well as temporary staff and vendors while onsite.
  • Management of staff within the Office of Scientific Programs
    • Direct supervision of Office of Scientific Programs staff including management of work assignments with team members, delegation of tasks, and traffic management to meet program requirements.
    • Guide staff through professional development to increase competencies, including Mentor and provide guidance to OSP staff
    • Review department goals and objectives and reorganizes duties as necessary
    • Encourage interdepartmental communication to further advance the objectives of the association
    • Determine responsibilities of assigned organization and staff positions to accomplish business objectives
    • Oversee the preparation of, and ongoing updates to, departmental SOPs, including timelines
    • Ensure OSP staff adhere to APA policies, procedural guidelines, time frames.
Qualifications

REQUIRED SKILLS, EXPERIENCE, AND QUALIFICATIONS

  • Masters' or Bachelors' Degree in relevant discipline
  • Minimum of seven years related work experience in associations including planning meetings or events, managing multiple complex events, strong program management skills.
  • Successful candidate will have strong attention to detail, excellent organization and communication skills.
  • Experience with educational and/or mental health programs.
  • Experience in adult education/instructional design/learning practices.
  • Budgeting skills (with demonstrated success in meeting budget goals)
  • Supervisory experience.
  • Working knowledge of marketing strategy, copy editing, and bookkeeping.
  • Experience with online events and abstract management software.
  • Demonstrated ability to work collaboratively as a team member.
  • Commitment to use data to make strategic decisions for the organization
  • Demonstrated ability to work collaboratively as a team member.
  • Proficiency using the Microsoft Office Suite. Experience with project management software preferred.

EOE, including disability/vets

Salary-$100,685-$137,225

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