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Corporate Grants and Executive Manager

Job Details

Experienced
Corporate - Yuba City, CA
Full Time
2 Year Degree
$43.99 - $63.80 Hourly
Weekdays Only
Other

Description

GENERAL PURPOSE:

Under general supervision, the Corporate Executive Assistant (CEA) performs varied secretarial and clerical duties for the President/Chief Executive Officer (CEO); Assists with a variety of assignments and office functions; Enhances department effectiveness by providing information and support to the Executive & Management Teams. Also: Oversees and Coordinates all grants funded applications for Federal & State agencies, institutions, local government, or units of local government.

MAIN RESPONSIBILITIES & DUTIES:

  1. Travel & logistic arrangements for CEO and other administrative staff as needed.
  2. Maintains CEO's schedule and manages internal & external appointments.
  3. Maintains CEOs monthly expenses and credit card reports.
  4. Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, correspondence and proposals as directed.
  5. Organizes & coordinates all Executive & Management Teams meetings, including room setting, taking & transcribing minutes and arranging for meals as appropriate.
  6. Maintains & protects operations by ensuring confidentiality of sensitive issues.
  7. Orders supplies for the department following internal procedures.
  8. Opens and routes CEOs and other correspondence as assigned.
  9. Responsible for the Administrative Office petty cash fund and corporate credit card.
  10. Assists in the supervision of the operation & maintenance of the administrative printers, and the copy & fax machines.
  11. Keeps equipment operational by following instructions and established procedures.
  12. Contributes to team effort by collaborating on all office related functions as needed.
  13. Assists the Executive Assistant to the Board of Directors (BOD) in the preparation & mailings of monthly agendas and Board packets as needed.
  14. Assists the CEO with organizing/planning, preparing, and implementing all aspects of the Strategic Planning.
  15. Serves as the primary backup for the Executive Assistant to the BOD
  16. Oversees and coordinates all Grant Applications including Grant Writing as needed according to format required and submits applications to funding sources.
  17. Reviews literature dealing with funds available through grants from Federal & State agencies as well as private foundations to determine feasibility of developing programs to supplement local Ampla Healths annual budget allocations.
  18. Confers with personnel affected by proposed program to develop program goals and objectives, outline how funds are to be used and explain procedures necessary to obtain funding.
  19. Discusses program requirements and sources of funds available with administrative personnel.
  20. Serves as the Point of Contact with federal, state, county, and private organizations for all on-going and potential future Grants.
  21. Meets with representatives of funding sources to work out final details of proposals.
  22. Directs, coordinates, evaluates and monitors grant funded programs or writes specifications for evaluation and monitoring of programs by outside agencies.
  23. Produces periodic progress reports to comply with grant requirements and maintains master files on grants.
  24. Monitors paperwork and reports connected with grant funded programs.
  25. Tracks relevant data and evaluates outcome measures.
  26. Performs other relevant duties as assigned by supervisor.

QUALITIES & CHARACTERISTICS:

  1. Maintains a professional relationship and positive attitude with co-workers, the public, patients and all Ampla Health staff, Board of Directors, and vendors.
  2. Maintains the highest professional ethics in all dealings with people; is a model for all employees through his/her actions.
  3. Strives to expand skills & abilities and is receptive to learning different methods to accomplish tasks.
  4. Displays enthusiasm toward the work and the mission of Ampla Health.

MINIMUM REQUIREMENTS:

  1. AA degree in Communications, Business, or related field; BA highly preferred
  2. Four+ years experience of increased responsibility in secretarial & clerical duties
  3. Outstanding oral & written skills, including ability to draft letters and other documents
  4. Ability to take, write and transcribe meeting minutes as appropriate
  5. Solid operational knowledge of Microsoft Word, Excel, Power Point, and other office programs, including ability to accurately type a minimum of 50 wpm
  6. Ability to use general office equipment such as a computer, typewriter, copy machine, fax machine, telephones, etc.
  7. Proven knowledge of administrative office methods & procedures
  8. Ability to develop and maintain good working relationship with management & staff

COMMUNICATIONS SKILLS

  1. Must have neat and legible handwriting
  2. Must be able to interact with staff & patients courteously and calmly
  3. Ability to communicate well with the public
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