Immunization Records Specialist
Job Details
LIC - Central DOHMH - Long Island City, NY
Full Time
Immunization Records Specialist

The Fund for Public Health in New York City, (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers.  To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.


DOHMH COVID-19 Vaccination Plan- Round 4 Supplemental Gotham Center, LIC

The New York City (NYC) Department of Health and Mental Hygiene (DOHMH) Bureau of Immunization (BOI) Citywide Immunization Registry (CIR) is a central record-keeping system established by DOHMH to track the immunization status of individual children and adults, monitor immunization levels in the population in a timely manner, and implement publicly purchased vaccine ordering, management, and accountability. The CIR is accessible to licensed health care providers, parents and agencies authorized by the DOHMH for the retrieval of immunization records for the purpose of ensuring that children and adults receive all required immunizations and are, thereby, protected from vaccine-preventable diseases.



The Immunization Representative will handle inquiries to the BOI’s My Vaccine Record (MVR)application related to patient use of this public web application related to the COVID-19 vaccine campaign. Investigation and follow up of inquiries can require handling of immunization reporting and data quality issues that may result in providing technical assistance to hospitals/health professionals



  • Answer COVID-19 and routine vaccine-related questions from providers, parents, and the public at large, and make appropriate referrals.
  • Organize and help maintain MVR feedback messages email box and assist supervisor in maintaining logs as needed.
  • Query the CIR database to locate immunization records and provide information to health care providers, parents, and patients on obtaining immunization records.
  • Perform data entry of records submitted to the CIR.
  • Investigate immunization reporting and data quality issues in response to MVR and CIR records issues that may result in providing technical assistance to hospitals/health professionals
  • Utilize different databases and querying tools (CAT, Provider Profile) to locate site information to add, modify and delete provider information
  • Participate in CIR data quality activities including immunization data corrections, demographic updates, and merging of duplicate records.
  • Perform administrative duties as needed to meet BOI’s objectives
  • Assists in maintaining the CIR facility and group contacts information
  • Participate in immunization related research and data clean-up projects
  • A baccalaureate degree from an accredited college, including or supplemented by twelve semester credits in health education, health, social or biological sciences.
  • At least one year of full-time experience in a high-paced customer support role
  • Excellent customer service, organizational and communication skills
  • Experience in working with health care data
  • Strong computer skills and proficiency in MS Office applications in particular Excel and Word



There is a potential for this position to transition to DOHMH and therefore candidates must meet DOHMH eligibility requirements, including NYC residency.




FPHNYC offers a comprehensive benefits package.  The salary range for this position is $55,473.    



To apply, send resume, with cover letter, including salary requested and how your experience relates to this position.


The Fund for Public Health in New York City is an Equal Opportunity Employer and encourages a diverse pool of candidates