Executive Assistant, Administrative/Operations Support
Job Details
LIC - Central DOHMH - Long Island City, NY
Full Time
Day
Executive Assistant, Administrative/Operations Support

The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers.  To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

 

PROGRAM OVERVIEW

With an annual budget of $1.6 billion and more than 6,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

 

Since January 2020, DOHMH has been fighting the COVID-19 pandemic- activities include but are not limited to: surveillance & epidemiological investigations; lab testing; engaging and providing guidance to healthcare partners; ensuring the safety & health of responders; providing timely and accurate information to the public; promoting the emotional health of New Yorkers and coordinating citywide COVID-19 vaccine administration. DOHMH works closely with community-based organizations (CBOs) to increase access to and awareness of COVID-19 prevention, treatment, and vaccination services. Consistent with the Health Department’s decades long commitment to place-based investments, new work is focused on neighborhoods who have been hardest hit by the COVID-19 pandemic, have low vaccination rates, and have been harmed by racial and ethnic health inequities. DOHMH seeks to continue place-based anti-racism interventions toward COVID-19 recovery and chronic disease prevention over the coming two years through continued investment in the Public Health Corps.

 

POSITION OVERVIEW

DOHMH is seeking an Executive Assistant to support the Chief Medical Officer and Deputy Commissioner of the Center for Health Equity and Community Wellness, who provides oversight and direction to all Public Health Corps programs. This is a short-term, temporary role estimated to run September 26 to February 3 (dates may be flexible).

 

This role sits in the Office of the Chief Medical Officer and Deputy Commissioner in the Center for Health Equity & Community Wellness (CHECW), seeks to eliminate racial and other inequities resulting in premature mortality. With an unwavering grounding in history and structural analysis, CHECW works to increase visibility of the harm perpetuated by centuries of racist, socially unjust policy while pushing towards redress for the most impacted NYC communities. CHECW addresses inequity across community and healthcare systems in partnership with community, faith-based, and health care organizations. CHECW’s work focuses on social determinants of health, including environmental and commercial determinants, and addresses both upstream and downstream factors to improve health and well-being of New Yorkers. CHECW is a division of the NYC Department of Health and Mental Hygiene.

 

The Executive Assistant will provide scheduling and administrative support to the Chief Medical Officer and Deputy Commissioner. Duties include the following:

 

RESPONSIBILITIES

  • Assume oversight responsibility for coordinating and managing the daily administrative functions and logistics of the Chief Medical Officer and Deputy Commissioner’s Office, with a wide latitude for the exercise of independent judgment and initiative. 
  • Plan, prioritize and adjust internal and external meetings and commitments for the Chief Medical Officer and Deputy Commissioner. 
  • Manage and gather information for appointments independently, while analyzing moderate to complex situations and competing priorities based on general direction from the Chief Medical Officer and Deputy Commissioner and her immediate team.
  • Serve as an active participant in daily team meetings, by effectively collaborating with the Director of Strategic Planning and Operations and the Special Assistant, to manage the daily workflow of all incoming transactions and deliverables while also planning and prioritizing activities to ensure a smooth flow of the daily operational activities and administration of the division. 
  • Assess urgent situations and exercise independent judgment to escalate important priorities to the Chief Medical Officer and Deputy Commissioner.
  • Serve as the primary liaison to all vendors in coordinating administrative activities for special events, including ordering food items, securing venues and arranging the logistics of setting up IT and/or audio-visual equipment, and handling invoice payments. 
  • Assist with Agency requests, including verification of policies, letters of support, documents in need of signature, and other ad-hoc requests, as needed.  
  • Perform other administrative tasks and special projects as assigned.
Qualifications
  • Excellent interpersonal, computer skills
  • Well-versed in Microsoft Office including Outlook
  • Work well in fast-paced environment
  • Strong organizational and problem-solving skills with the ability to interact professionally with individuals inside and outside the agency
  • Detail-oriented and able to handle multiple tasks to successful completion
  • Able to make independent decisions
  • Display sensitivity to dealing with confidential information.

 

LOCATION

42-09 28th Street, Long Island City, Queens, with option for hybrid work

 

HOURS

35 hours per week. This position will be funded through early 2023, with possibility of extension. Exact end date will be negotiated upon start, but the role is estimated to end February 3, 2023.

 

COMPENSATION

This position pays $42.00 to 45.50 per hour. Compensation rate is commensurate with experience.  

 

ADDITIONAL INFORMATION

This position will be hired through a staffing agency. There is potential for this position to transition to DOHMH and therefore candidates must meet DOHMH eligibility requirement including NYC residency.  All hires must be vaccinated against COVID-19 unless they have been granted a medical or religious reasonable accommodation. This requirement must be met by your hire date.  This position will primarily work on-site in Long Island City, Queens, with the option for hybrid work after start.

 

TO APPLY

To apply, send Resume, with Cover Letter, including how your experience relates to this position. Applicants who best match the position needs will be contacted.

 

The Fund for Public Health in New York City is an Equal Opportunity Employer and

encourages a diverse pool of candidates to apply.

 

Apply