Permit Assistant - Long Beach
Job Details
Long Beach - Signal Hill, CA

Job Summary

The Permit Assistant works under the direction of the Permit Specialist in ordering, submitting, tracking, and obtaining encroachment permits.  This involves close cooperation with Project Managers to collaborate deliveries and pickups for essential permit related documents, ensure permits are on track for proposed job dates, and city demands, and expectations are appropriately managed.  In short, the Permit Assistant is responsible for the acquisition of permits for any projects that are assigned to them.

Essential Duties:

  • Work with Permit Specialist to gain an understanding of the permit process with various Agencies and a variety of circumstances and become well versed in all manner of permit requirements.
  • Manage the priority order, due dates and time management of all assigned permit orders.
  • Determine permit requirements for permit orders (eg. traffic plans, insurance, application submittal, etc.).
  • Estimate permit costs, both independently and in cooperation with the Permit Specialist as needed, for upcoming projects.
  • Follow up with and track status of all pending permit applications, while maintaining all databases currently in place. (eg. Access, Permit Log, Google Calendar, etc.)
  • Maintain constant communication with the Permit Specialist and PM on permit status, anticipated approval date, and any issues that may jeopardize the proposed start date.
  • Maintain database (both on the computer and physical files) of pertinent Agency information including, but not limited to: insurance requirements, application forms, permit types, closure costs, turnaround times, contacts, etc.
  • Deliveries & Pickups - Under the Permit Specialist, coordinating with PM's and Planners to ensure efficient and timely pickup and delivery of needed documents.
  • Post no parking – Coordinating, posting, and removing no parking signs.

Required Knowledge:

  • Constructions knowledge is required. MUTCD knowledge is preferred.

Skills and Abilities:

  • Ability to work well with others in a team environment
  • Problem solving
  • Organizational skills
  • Multi-Tasking skills
  • Excellent communication and interpersonal skills
  • Ability to learn new skills on the job quickly
  • Maintain a positive work environment
  • Good driving record

Equipment Operated:

  • Office equipment (printer, copy machine, etc.)
  • Company vehicles

Physical Requirements & Work Environment

  • Requires lifting up 20lb
  • Requires remaining in the seated position for prolonged periods of time 
  • Requires standing for prolonged periods of time
  • Requires being outside and exposed to environmental conditions
  • Requires being in construction environment
  • Requires repetitive movement
  • Exposure to work near moving mechanical parts, heavy equipment and moving vehicular traffic
  • Exposure to reasonable noise levels
  • Must be able to fulfill essential job function in a consistent state of alertness and safe manner

Education and Experience:

  • Minimum High school degree (or equivalent)
  • Minimum 1 year of construction-related experience preferred
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