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Summer Camp Assistant Director - Administrative and Operations

Job Details

Legal Address 0TW50 - New York, NY
Seasonal
Not Specified
$7,600.00 - $8,800.00 Salary
Road Warrior
Day
Education

Description

JOIN THE SUMMER FUN AT OUR NYC DAY CAMP – BECOME OUR NEXT INSPIRING CAMP LEADER!

Inspire, Play, Lead – Be the Best Part of Every Kid's Summer!

At Kids in the Game, we're building a vibrant community of dedicated seasonal staff to rethink the way kids play. As a Summer Camp Assistant Director, you’ll help create unforgettable experiences for hundreds of NYC children and be part of a dynamic team of 250+ coaches.

We’re more than your average day camp; we’re a team of youth development professionals who share a commitment to fostering positive opportunities through sports and creative play. We bring energy, excitement, and creativity to every day. Our camps offer kids a blend of sports, creative movement, arts, STEM enrichment, field trips, swimming, and more to make every summer the highlight of a child's year.

As a Certified B Corporation, we're on a mission to positively impact kids’ lives. We’re looking for Assistant Directors who want to inspire the next generation of leaders, model and build emotional intelligence, boost kids’ confidence, create tight-knit communities, and bring affordable and inclusive camp programs into communities across NYC. Join us in making a difference while having a blast!

 

WHAT WILL BE YOUR IMPACT AND EXPERIENCE AT CAMP:

  • Contribute to the overall success of the camp by providing leadership and support to the summer staff.

  • Make field trips special adventures. Create an immersive and inclusive environment through off site activities by empowering camp staff to best support our campers. 

  • Actively seek personal and team growth, acting as leaders who inspire others to become leaders.

  • Exhibit dedication and commitment to the camp experience, emphasizing the importance of self-esteem and confidence-building in children

  • Immerse yourself in a vibrant and positive camp environment; foster an inclusive camp culture for all.

  • Build strong connections with parents, staff, campers, and partners. Become a familiar face and someone our communities can rely on.

  • Be part of a passionate, committed team that goes the extra mile to make field trips/swim fun and impactful, to make families and staff feel supported, and provide safe spaces for kids to play and build friendships.

WHAT WE ARE LOOKING FOR:

Kids in the Game is on the lookout for enthusiastic Assistant Directors at 9-10 dynamic summer camp locations. As the right hand to the Camp Director, you will play a pivotal role in creating an amazing camp culture. Our Assistant Directors will be overseeing summer staff, and providing inspiring leadership to our spirited campers. You will be creating an atmosphere that's not just supportive and safe but fun and exciting too! 

Our Admin Assistant Directors is responsible for being the Camp Directors director support for camp family communication, pre summer registrations and document collection, payments and invoices, and being the face of camp at drop off and pick up. You will be a vital part of the overall success of our camp family interactions and relationship building, plus all of our camp documents. Most importantly you will be providing a supportive, safe, and fun environment for the campers. As the Assistant Director in charge of Administration and Operations: They will report to the Camp Director and manage the camp’s operations and administration. This Assistant Director will be in charge of keeping track of weekly registration information, camp payments, helping to create weekly rosters and parent information sheets. They will be in constant communication with the parents about all things camp related topics alongside the Camp Director.

  • Provide enthusiastic and inspiring leadership to summer staff, ensuring a supportive, safe, and exciting atmosphere for spirited campers.

  • Attend orientations and actively contribute to the preparation of campsite outlines, group formulations, and staff assignments.

  • Assist in the preparation of the campsite, conducting staff training, and assuming equal responsibility for general housekeeping tasks.

  • Weekly reports on missing payments and documents from families before attending camp

  • Being the "face" of camp at drop of and pick up. Supporting the leadership team at the front with parent questions and engaging with the families

  • Support in registering new families week by week

  • Accept/ Check any payments, forms, and consents that are brought in

  • Enroll any campers/families on on-site computer if dropping in for camp

  • Every morning at camp work with the other directors to contact absent families

  • Engage with families by sending out daily updates and reminders; fun newsletters recapping the week and what is to come

  • Work with the camp director to create weekly group (and swim or field trip) rosters and make updates as needed

  • Keep files of all camp family forms; medical, trip consents, swim lessons, etc. Keep all camp binders organized

  • Order office supply materials as needed

  • Support in weekly inventory of camp supplies and updating the camp budget documents

  • Connect with the Programming and Off Site Assistant Directors about special event logistics, bussing/field trip/swim information and support them in any communication

  • Make yourself available to parents for questions, concerns and praises.

  • Attend orientations, prepare a general outline for campsites, help formulate camp groups, assign staff to positions, prepare the site and conduct staff training. Dates TBD but likely Saturdays before camp begins

  • Ensure that all program equipment and supplies are ordered, available and properly maintained.

  • Recognize, prevent and correct safety hazards; guard the health and safety of all campers and staff.

  • Act as a key player in problem solving with staff issues and parental concerns.

  • Assume equal responsibility for general housekeeping tasks. This includes bagging trash, campsite clean-up, and bus clean up.

  • Demonstrate organizational skills and have a plan. Plan for the known and have a plan for the unknown

  • Contribute to daily drop-off and pick-up operations, ensuring a smooth and positive experience for both campers and parents.

Pre-Summer & Summer Work Schedule:

  • Pre Summer Camp Expectations: 

    • Part time in-person & remote work from May to June dedicated to training, staff interviews, family outreach, info sessions & orientations

      • 10 - 15 hours per week (April to June)

  • Summer Camp Expectations:

    • Full time in-person camp leadership support for a camp with 60+ campers and 20+ staff members

    • June 17 – August 23, 2023 

      • Includes pre-camp training & 8 weeks of camp

    • Monday – Friday (7:30a – 5:00p)

      • Supporting at least one day per week of aftercare until 5:30pm

  • Locations Available:

    • Inwood - 532 W 215th St, New York, NY 10034

    • Riverdale - 452 W 260th St, The Bronx, NY 10471

    • Upper West Side - 147 W 70th St, NY, NY 10023

    • Upper East Side - 4 E 90th St, NY, NY 10128

    • Yorkville - 540 East 76th Street, New York, NY 10021

    • East Village - 44 E 2nd St, NY, NY 10003

    • Park Slope - 588 6th St, Brooklyn, NY 11215

    • Greenpoint - 100 Dobbin St, Brooklyn, NY 11222

    • West Village (TBD)

Compensation Range:

This is a part-time, seasonal position based in New York City. Assistant Directors must be available to work part time from Late April - June (range of 8-15+ hours per week) to complete pre-summer work expectations. Assistant Directors must be available to work full time from late June to the end of August to oversee camp operations.

Pre Summer Compensation:

  • April pre summer work stipend - $150

  • May pre summer work stipend - $300

  • June pre summer work stipend - $450

  • May to June pre summer training stipend: $300

Summer Compensation: 

  • Biweekly salary payments from July - August 2023

  • Total salary range of $6,400 to $7,600 depending on prior years of experience

    • Without the pre summer work stipend and training stipend

** Additional end of Camp Bonuses will be distributed to camp teams based on camper enrollment and satisfaction ratings from registered families.

 

WHAT YOU ARE GOING TO LOVE ABOUT US

At Kids in the Game, you can expect to be welcomed into an engaging and spirited environment that emphasizes the importance of teamwork, open communication, and collaboration. We are proud to foster an inclusive environment where our team members feel respected by and connected to one another. We value the unique experiences, perspectives, and passions of our employees, and we look forward to adding dynamic personalities to our team. We are COMMITTED, INCLUSIVE, POSITIVE, EMPATHETIC, and AMBITIOUS.

Diversity, Equity, and Inclusion: We are committed to creating a diverse, equitable and inclusive work environment for all of our interns and employees. We recruit candidates from across the city, state, and country, from all cultural and socio-economic backgrounds. We have developed partnerships with organizations that allow us to target our hiring practices to include chronically discriminated against or low-income groups and improve their access to high-quality employment opportunities.

Qualifications

 

  • Must have completed a physical exam and TB test within one year of the camp dates, pass NYS and national background checks, and be CPR, First Aid, and AED certified.

  • Possess at least 2 years of professional administration and operations experience – should include experience in youth program development and implementation; summer camp operation; recreational programming; staff supervision; work with youth/teens/families, and parent relations

  • Possess excellent written and verbal communication skills

  • Prior experience as a supervisor for youth development after school and summer programs or as an educator in a public / private setting (2+ years) may also meet the requirement for consideration

  • Commit to working part time / remotely during the school year to support camp planning efforts and commit to working eight weeks during the summer.

  • Attend and help lead mandatory Core Trainings and all-staff team buildings, before and during the camp season.

  • Be able to establish and maintain strong working relationships with fellow employees, participants, parents, and caregivers.

  • Communicate in a timely and professional fashion with parents, caregivers, kids and staff across organization-wide communication channels (Slack, Email, Text, Google Calendar, etc.) and be able to interpret and understand both written and oral instructions.