Convention Sales Coordinator
Job Details
Corporate Office - Philadelphia, PA
Full Time
Admin - Clerical

Here at the Philadelphia Convention & Visitors Bureau, we are unstoppable. The heart of the PHLCVB lies in the soul of this city. The resourcefulness, resilience and openness that we are built on and building upon. There is no challenge we'll meet that we won't rise to, and there is no status quo in these two words. Only momentum.


Consider joining us! We are currently searching for a Convention Sales Coordinator to join our team.



The Sales Coordinator supports multiple National Account Managers/Directors and Business Development Managers (Sales Managers) with creating sales documents and proposals, iDSS database entry and reporting, managing schedules, and handling and prioritizing customer requests as needed.  



  • Assist Sales Managers with entering and distributing leads, correspondence, site inspections, special projects and reports
  • Administrative duties include data entry, response to telephone and email inquiries
  • Attend Sales and Services meetings
  • Performs other duties as assigned

Possible tasks that will be shared among all of the Convention Sales Coordinators:

  • Assist with trade shows, client events, and FAMs, including: registration, online profile building, booth design coordination, shipping of supplies, managing RSVP lists, invoicing partners
  • Maintain supplies and booth components needed for tradeshows (pop-up displays, table covers, etc.)
  • Super user for iDSS database for Sales department
  • Backup for Executive Sales Coordinator
  • Receive and assign leads across the Sales Team from incoming sources (Cvent, Starcite, website, phone)



College degree preferred in Hospitality, or related major; minimum of three years previous administrative experience required.   


  • Knowledge of Philadelphia and the hospitality industry
  • Excellent organizational skills, and ability to meet deadlines
  • Excellent written, verbal and interpersonal skills
  • Ability to prioritize and handle multiple projects simultaneously in a fast-paced environment
  • Must have knowledge of computer software applications in word processing, spreadsheets, databases, and presentation software (MSWord, Excel, PowerPoint, Outlook, iDSS)
  • Detail orientated
  • Ability to work in a group or independently
  • Excellent phone etiquette


The PHLCVB is an Equal Opportunity Employer.  We respect and seek individuals of a diverse background and do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.