Assistant Manager, Board Relations
Job Details
Brooklyn Institute of Arts & Sciences (Brooklyn Museum) - Brooklyn, NY
Full Time Union

The Assistant Manager, Board Relations provides attentive, intelligent, intuitive, and proactive administrative support to the Director of Board Relations as they execute their broad-ranging management responsibilities. The Assistant Manager serves as the primary point of contact for internal and external constituencies on behalf of the Director of Board Relations and manages administrative duties related to the Board of Trustees and Advisors. We seek a forward-thinking professional who is passionate about the Museum and dedicated to developing ways to better serve our Membership and communities. The ideal candidate also understands the importance of representing management and the Museum in a mature, friendly, and gracious manner.

Qualifications:
A successful candidate will meet many of these requirements, and have the desire and capacity to learn the rest on the job.

  • Bachelor's degree
  • Three to five years of administrative experience supporting executives
  • Familiarity with Microsoft Office, Google Suite, and Raiser's Edge
  • Solid experience interacting with high-level donors
  • Capacity to thrive in a fast-paced, entrepreneurial environment that is mission- and community-driven
  • Strong general knowledge of development activities
  • Excellent verbal and written communication skills, organizational aptitude, and problem-solving abilities
  • High level of discretion and sound judgment
  • Ability to meet deadlines while handling a high volume of work, and to operate with a keen sense of balancing shifting priorities
  • Passion for the Museum’s nonprofit mission and its innovative programming
  • Commitment to elevating a diversity of backgrounds and voices

Responsibilities:

  • Manage all calendars for the Director of Board Relations and inform them of upcoming commitments, changing schedules, and daily responsibilities
  • Prepare for meetings, manage calls, and follow up on meeting needs
  • Proactively schedule all Board of Trustees meetings and Board-related committee and task force meetings at the direction of the Director of Board Relations
  • Manage a variety of Board-related tasks including ensuring quorum, working with Museum staff who record meeting minutes, and consolidating all meeting minutes into an annual Board minute book
  • Plan logistics for VIP visits to the Museum, including gallery viewings, catering, curatorial walkthroughs, and itineraries
  • Produce digital presentation decks
  • Coordinate special initiatives and projects for the Director of Board Relations, from research to implementation, and collaborate with Museum staff as needed
  • Interface with Trustees, government officials, donors, and other key Museum stakeholders
  • Prepare domestic and international travel
  • Help coordinate onsite and offsite events, including Board of Trustees Committee meetings
  • Track and input donor information into fundraising databases such as Raiser’s Edge
  • Manage the annual giving of Museum Trustees and Advisors—which includes dues, patron groups, exhibition support, galas, and related—by producing gift reminders and acknowledgements, sending invoices, and conducting follow-up
  • Process monthly expense reports and invoices and monitor budgets
  • Sort incoming mail, run errands, order and organize office supplies, and maintain office spaces for the Director of Board Relations
  • Other projects as assigned

Start date: Immediately

Department: Development

Reports to: Director of Board Relations

Position type: Full-time

Union status: UAW Local 2110

Salary: $55,000

FLSA status: Exempt

Schedule: 35 hours per week, Mondays through Fridays, 9 am to 5 pm

 

If you have questions about our online application system, please get in touch with us at job.application.questions@brooklynmuseum.org.

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