BWH Recruiter/Human Resources Generalist
Job Details
Experienced
BWH-Bournewood Hospital Brookline - Brookline, MA
Full Time
Bachelors Degree
Day
Human Resources
Recruiter/HR Generalist

Recruiter/HR Generalist

Primary responsibility is recruitment for all positions within the company.  The HRG consults and partners with hiring managers to provide professional support in the sourcing, screening, interviewing, and selection of qualified candidates.  Developing and maintain good relationship with universities.  Advising in the selection of final candidates for hiring managers.   Participates in the negotiation of offers.   Follows all regulations, hiring polices and guidelines to ensure onboarding is completed in a timely and accurate manner.  Develops and implements short and long-term sourcing and hiring strategies incorporating websites and

Minimum Qualifications: 

  • Business or Human Resources degree is required.
  • 3-5 year’s previous recruitment experience (must be current) including utilization of various external recruitment sources is required.  Previous experience in a healthcare setting is preferred
  • Exceptional organizational abilities; must have ability to multi-task and frequently change priority
  • Excellent presentation, communication, and interpersonal skills are required.
  • Intermediate skill level with Microsoft Office is required, experience with Paycom Talent Acquisition is preferred.
  • Advanced writing, reading and arithmetic skills.
  • Ability to work alone on a broad variety of projects.
  • Ability to exercise effective judgment, sensitivity, creatively to changing needs and situations.
  • Ability to research, evaluate  and analyze new recruitment techniques, methods, and procedures.

The Recruiter/HR Generalist performs their duties and responsibilities in accordance with corporate, organization and department policies and procedures, adhering to the mission of Bournewood Health Systems.   Bournewood is a private psychiatric facility dedicated to providing quality, evidence-based and person-centered treatment for people with mental health and substance use conditions in a safe and respectful environment in partnership with the individuals and families we serve, focusing on support, hope and recovery.    We are committed to a philosophy and an environment of care in which we treat people with dignity, respect and mutuality; protect their rights; provide the best care possible; support them in returning to their natural communities; and include patients and families as partners in their treatment.   We stand firmly for providing a safe and therapeutic environment for patients, families and staff.   All Bournewood employees are continuously trained in this philosophy.   All candidates must be able and willing to promote the values of trauma-informed and patient-centered care.

 Salary:  Negotiable

Start Date:  Immediately

Openings:  Full-time position located in Brookline, MA

 

 

 

Essential Functions:     

 

Primary Responsibilities are to manage the entire recruitment process including but not limited to:

  • Identification of staffing needs, obtaining position requisition and required signatures, review with HRM to ensure positions are in budget prior to posting opportunities.
  • Updates the FTE budget spreadsheet as requisitions are received and filled.
  • Posting opportunities through Paycom, Monster, and various Universities through Handshake.  Liaison with Director of Strategic Communications to ensure posting on the Careers page on the company website.
  • Work with colleges, universities, and trade schools to post positions and source applicants.  Seek out Job Fairs and posting opportunities with Universities.
  • Participates with hiring managers and HRM to strategize recruitment efforts.
  • Reviews all applications to ensure minimum job requirements are met.   Make initial contact with applicant to confirm interest in position.   Ensuring all applications are completed.  
  • Presentation of candidates to hiring managers and assistance with coordination of interviews as required.
  • Follow up after interviews with hiring managers to finalize offers and start dates and hospital/department orientation.
  • Coordinates the offer process, onboarding and orientation process with HRR; assists with conducting various background checks, reference checks, education verifications, verifying licensure and onboarding.
  • Organizing and labeling an efficient system to ensure outstanding items are in a central location and that timely follow up occurs.
  • Prepare weekly status reports to HRM and HRR.
  • Conducts monthly orientation of new hire orientation alternating every other month with HRR.

 

Other HR responsibilities include but are not limited to:  benefits administration; bi-weekly and monthly report extraction and verification;  back up support to HRR in workers compensation, regulatory compliance preparation, data entry in HRIS, and filing.

  • Extract license/certification reports from Paycom at the end of month and compile expired and license/certifications to expire 60 days prior to due date.   Prepares a mail merge and reviews report with HRR to start verification process;   assists with verification process as required.
  • Extract I9 reports from Paycom at the end of each month; compile a report of expirations within  120 days prior to due date.   Prepares a mail merge and reviews report with HRM and distributes correspondence to employees and applicable manager.
  • Extracts performance evaluation reports at the end of each month for evaluations due in the next 60 days.   Reviews and prepares evaluation packages with HRR and distributes to managers and employees.
  • Extracts reports at the end of each pay period; Assists with verification of data entry to the Paycom system including but not limited to all types of personnel actions, benefit enrollments, changes and terminations, performance management, initial and annual training, wellness & tax updates; reviews data entry errors with HRR and HRM; as required enters and notifies all applicable staff of changes each pay period to ensure accurate processing.
  • Extracts reports at the end of each pay period to assist with verification of all payroll deductions after processing to ensure contributions are taken in a timely manner, and all payroll deduction additions/terminations/changes are entered for  Payroll processing in the next pay period.
  • Extracts benefit payroll deduction reports at the end of each month; assists with verification of benefit invoices vs. actual payroll deduction reports to ensure catch up contributions are received, and that all monthly transactions have been credited/debited to invoices.  Forwards adjustments to vendor and invoices to accounts payable for processing. 
  • Assists HRR with preparation of orientation and benefit materials and the set up of orientation room prior to new hire arrival on campus.
  • Assists HRR with Administration of the employee benefit plans to include education of plans, deadlines to enroll, etc.  to employee; ability to process changes, enrollment and terminations through Paycom; and as necessary assist with annual employee benefits fair and open enrollment.
  • Assists HRR with all administrative and clerical tasks associated with answering inquiries; copy, compile and distribute HR projects;  composing, typing and routing department correspondence in an efficient, effective, timely manner.
  • Assists HRR with the preparation for various survey, audits and site reviews including setting up personnel and contractor employee files, auditing for compliance, assisting with completion of documents, notifying employee, supervisor and HRM of missing documentation, and timely follow up for collection of items, collecting and checking off audits for completeness, data entry into HRIS if applicable, and filing in the appropriate section of the file as outlined in  HR policies.
  • Assists HRR with administration of the facility workers compensation program as assigned to include reporting to insurance company, data entry to WC & OSHA logs, educating employees who are out of work due to injury and communication with employee, providers, department managers, Safety Officer, Payroll and HRM to ensure employee has been treated appropriately medically, financially and returned to work in a safe manner.
  • Assists HRR with data entry in the HRIS to include creating personnel actions, adding benefit enrollments/changes/terminations, license/certifications, performance evaluations, training, health information, awards, annual quizzes, and prepare for payroll processing as assigned.
  • Organizes work load efficiently and effectively; labels outstanding information avoiding unnecessary confusion and duplication of efforts. Prioritizes workload effectively and efficiently to ensure that more critical tasks are handled in a timely manner.
  • Follows directions accurately and with attention to detail to ensure accuracy of information.
  • Maintains a working relationship with all departments to ensure that information is provided in a timely accurate manner on an on going basis.
  • Remains current on Human Resources trends and strategizes with HRM to ensure the effective utilization of Bournewood staff
  • Assists HRM with employee relation issues to ensure the appropriate administration of Bournewood’s policies and practices as assigned.
  • Assists HRM as being a resource to managers regarding employment relations laws and employee performance management as assigned.
  • Performs all other duties as assigned.

 

Essential Competencies:

  • Currently recruiting for past 3-5 years with extensive experience utilizing various social media and other external resources.
  • Ability to use telephones extensively; ability to relay clear written messages; ability to use computer keyboard and calculator extensively.
  • Proficient Microsoft Office experience; experience with Paycom is preferred.
  • Ability to effectively read, write and process information; ability to input/retrieve information to/from computer and files.
  • Ability to converse with others to give, take and process information in English; extensive use of telephone. Ability to hear alarms and pages.
  • Ability to converse in English with others to give, take and process information; extensive use of telephone. Ability to maintain confidentiality of information, multi-task, coordinate projects and record/transcribe general and specific meeting minutes. Ability to work independently and collaboratively. Communicate with other staff to relay concerns and observations involving patient safety.
  • Occasional/limited exposure to: Infection and to the risk of blood borne diseases; hazardous agents, body fluids and wastes; unpleasant patient or departmental elements; to potentially violent/aggressive patients/staff/visitors, critical incidents, and/or sentinel events. Occasionally needed to work irregular hours or additional hours.
  • Ability to provide excellent service to internal and external customers.
  • Ability to effectively listen, process received information, and express ideas both orally and in writing in English.
  • Ability to initiate action, take personal responsibility, suggest improvements, and solve problems within scope of job without being asked
  • Ability to understand and comply with government, regulatory, and company rules.
  • Ability to record, report, and maintain confidentiality of information and respond to requests for information.
  • Ability to get assigned work done in an acceptable manner, in the time allotted, with minimal prompting or reminders
  • Knowledge of employment laws, and applicable regulatory body standards  

Physical Criteria:

  • Must be able to walk up and down stairs and carry at least 30 pounds.
  • Must be able to work in a busy area.
  • Must be able to sit for up to 8 hours
     
    Reports to: Human Resources Manager
    FLSA:   Exempt
    Supervises:  As assigned
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