Program Assistant, Vaccine Equity Partner Engagement NYCHA Program
Job Details
LIC - Central DOHMH - Long Island City, NY
Full Time
Program Assistant, Vaccine Equity Partner Engagement NYCHA P

The Fund for Public Health in New York City, (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers.  To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.



With an annual budget of $1.6 billion and more than 6,000 employees throughout the five boroughs, the New York  City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.


Since January 2020, DOHMH has been fighting the COVID-19 pandemic- activities include but are not limited to: surveillance & epidemiological investigations; lab testing; engaging and providing guidance to healthcare partners; ensuring the safety & health of responders; providing timely and accurate information to the public; promoting the emotional health of New Yorkers and coordinating citywide COVID-19 vaccine administration. DOHMH works closely with community-based organizations (CBOs) to increase access to and awareness of COVID-19 prevention, treatment, and vaccination services. Consistent with the Health Department’s decades long commitment to place-based investments, new work is focused on neighborhoods who have been hardest hit by the COVID-19 pandemic, have low vaccination rates, and have been harmed by racial and ethnic health inequities. DOHMH seeks to continue place-based anti-racism interventions toward COVID-19 recovery and chronic disease prevention over the coming two years through continued investment in the Public Health Corps.


The Vaccine Equity Partner Engagement NYCHA Program (VEPE4) will support equitable access to COVID-19 vaccines and vaccine information by funding community partners to develop messaging, lead engagement, support navigation of vaccination scheduling systems in priority communities and hire community health workers to engage public housing residents in COVID-19 recovery work. Community- and faith-based organizations often rely on very limited internal resources that have been stretched even thinner by COVID-19 and parallel pandemics (e.g., mental health, chronic disease, social and economic instability, overdose, and racism). Funding aims to increase investment in the organizations that have deep roots in the priority communities we seek to engage.



In partnership with the Fund for Public Health in New York City (FPHNYC) and under the direction of the VEPE4 program manager, the Program Assistant for the Vaccine Equity Partner Engagement NYCHA program will provide general technical and administrative support to the program.


This role sits in the Bureau of Health Equity Capacity Building in the Center for Health Equity & Community Wellness (CHECW), which seeks to eliminate racial and other inequities resulting in premature mortality. With an unwavering grounding in history and structural analysis, CHECW works to increase visibility of the harm perpetuated by centuries of racist, socially unjust policy while pushing towards redress for the most impacted NYC communities. CHECW addresses inequity across community and healthcare systems in partnership with community, faith-based, and health care organizations. CHECW’s work focuses on social determinants of health, including environmental and commercial determinants, and addresses both upstream and downstream factors to improve health and well-being of New Yorkers. CHECW is a division of the NYC Department of Health and Mental Hygiene.


The Program Assistant will support the administrative functions of the program necessary to support a portfolio of organizations funded to do outreach, messaging, education, and navigation for the COVID-19 vaccine and COVID-19 recovery. The Program Assistant will be under the direct supervision of the Program Manager. The assistant will provide critical support on contract compliance, project management, administrative tasks, and partner capacity building in priority neighborhoods and communities to confront health inequities, misinformation, and disparate impacts of COVID-19. The candidate should be able to demonstrate strong technical and administrative skills and the ability to manage a variety of projects simultaneously in a fast-paced environment.



  • Perform administrative tasks as needed, such as scheduling daily/weekly meetings, reserving equipment and/or conference rooms, sending invites to attendees, and sending bulk emails
  • Support logistics for partner trainings
  • Take meeting notes and synthesize large amounts of information into concise summaries with action items and next steps
  • Provide technical assistance to partners and/or coordinators on the partner database built on Salesforce
  • Support the review and tracking of partner communications materials
  • Provide logistic support for personal protective equipment (PPE) and Communications Materials for C/FBOs
  • Support the team in preparation of grant documents
  • Create program materials, such as slide decks and one-pagers
  • Maintain online database by updating and uploading content to resource library and monitoring message board
  • Support the team’s shared drive organization
  • Assess workflow problems and makes recommendations to improve processes and efficiency
  • Other duties as necessary
  • Two to three years of experience in program assistance or similar work
  • Computer skills (Microsoft Office Suite, Outlook, and WebEx/Teams/Zoom)
  • Budgeting and invoicing experience
  • Project management skills
  • Creative, flexible, able to meet tight deadlines, and able to manage several tasks at once
  • Good problem-solving skills
  • Excellent interpersonal and written communication skills
  • Experience applying a health equity lens to public health programming
  • Knowledge and experience working with diverse community-based organizations



42-09 28th Street, Long Island City, New York 

Travel to community partner sites in Queens 



35 hours per week. This position will be funded through June 30, 2024, with possibility of extension. 



FPHNYC offers a comprehensive benefits package. The salary for this position is up to $65,000. 



There is potential for this position to transition to DOHMH and therefore candidates must meet DOHMH eligibility requirement including NYC residency.  All hires must be vaccinated against COVID-19 unless they have been granted a medical or religious reasonable accommodation. This requirement must be met by your hire date.  This position will operate in a hybrid work environment with the potential of shifting to 100% in-office. 



To apply, send Resume, with Cover Letter, including how your experience relates to this position. We ask that you do not contact our staff directly and no phone inquiries please. Applicants who best match the position needs will be contacted. 


The Fund for Public Health in New York City is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.