Payroll Clerk
Job Details

This position is responsible for assisting Payroll Coordinators with payroll-related functions for Charter Impact’s clients, such as entering new hires, employee changes, monthly STRS/PERS reporting, filing and mailing, and client communication.



  • Create, update, and distribute payroll calendars to clients
  • Send out payroll due date reminders to clients
  • Assist with reviewing paperwork and entering new hires and changes into the payroll systems: address changes, pay changes, W-4 changes, insurance/retirement deduction changes
  • For all new hires, research STRS website for membership type.
  • Communicate with clients to gather missing documents or information
  • Update retirement reporting – STRS/PERS
  • Assist with folding & stuffing payroll
  • Schedule FedEx pickup of payroll packets
  • Assist with filing payroll documents on internal server
  • Assist with running post-payroll backup reports for AP checks: 403b contributions, Garnishments, Manual checks
  • Running reports for clients as requested
  • Complete other duties or projects as directed by supervisor




Generally, any combination of education that would provide the required knowledge and skills for successful performance would qualify.  A typical method of demonstrating these requirements would be:


EDUCATION:  A high school diploma and one year of related experience or a bachelor’s degree in business administration, accounting, public administration or a related field from an accredited college or university.


EXPERIENCE:  One year of related experience.



  • Purposes, methods, and practices of financial and accounting record keeping
  • Basic Microsoft Office (Word, Excel, Outlook) skills
  • Proper and effective use of English grammar and communication skills (oral and written)


Candidates must also have the ability to:

  • Maintain, encourage and participate in a close and highly collaborative team environment with clients and Charter Impact staff
  • Adapt quickly to change
  • Learn the appropriate rules, regulations and technical procedures specifically related to processing payroll for non-profit organizations and charter schools
  • Understand and carry out directions in an independent manner
  • Perform arithmetic calculations accurately and rapidly
  • Identify and correct errors in mathematical computations

Experience with the following is a plus:

  • Intermediate/Advanced Microsoft Excel skills (highly desired)
  • Abila Non-Profit Accounting (formerly Sage MIP)
  • Any third-party payroll database experience, such as ADP, Paychex, Intuit.


TYPICAL PHYSICAL DEMANDS: (with or without accommodation as needed to perform essential job functions)

  • Read numbers, reports, and documents on computer terminals
  • Use telephone and other communication devices
  • Lift up to 20 pounds (light)
  • Prolonged standing, some bending, stooping and stretching



Ability to give, receive, and analyze information, formulate work plans, prepare written materials and articulate goals and action plans.



  • Work indoors in a standard office environment
  • Occasionally work outside of normal workdays and office hours to meet deadlines
  • Travel may be required for professional development events and to client locations
  • Is required to directly communicate with clients