Payroll Coordinator
Job Details

This position is responsible for all payroll-related functions for Charter Impact’s clients.  As Payroll Coordinator, this position is in charge of providing training to client staff and ensuring consistent and accurate payroll processing.  In addition to regular payroll processing, payroll tax and vacation/PTO tracking, this position is also responsible for reconciling all payroll related accounts such as health insurance deductions, withholdings and garnishments. 



  • Design/Update existing processes for the payroll cycle.
  • Train client staff on aforementioned processes and procedures.  Ensure ongoing compliance with established processes.
  • Collect and enter the approved pay information from clients each pay period and review payroll reports for accuracy prior to submission.
  • Prepare and submit retirement reporting and payments including 403(b)/401(k) plans on a timely basis. This may also include STRS/PERS pension plans.
  • In collaboration with Staff Accountants, assist with reconciliation of the following payroll-related liability accounts before month-end closing is completed:
    • 403(b) payable
    • STRS – Employer and Employee
    • PERS – Employer and Employee
    • Accrued vacation payable
    • Garnishment payable
    • Insurance payable
  • Review employee data entered by Payroll Clerks.
  • In connection with year-end audit, prepare audit workpapers related to payroll and support audit related work to be done if asked.
  • Perform all work with accuracy and under the specific instructions given by supervisor.
  • Focus on continued process improvement and increased efficiency for clients using the latest industry developments and technology.

Generally, any combination of education that would provide the required knowledge and skills for successful performance would qualify.  A typical method of demonstrating these requirements would be:


EDUCATION:  A High school diploma and two years of related experience or a bachelor’s degree in business administration, accounting, public administration or a related field from an accredited college or university.


EXPERIENCE:  Two years of related experience.



  • Purposes, methods, and practices of financial and accounting record keeping
  • Basic/Intermediate Microsoft Office (Word, Excel, Outlook) skills
  • Proper English usage and grammar


Candidates must also have the ability to:

  • Maintain, encourage and participate in a close and highly collaborative team environment with clients and Charter Impact staff.
  • Adapt quickly to change
  • Learn the appropriate rules, regulations and technical procedures specifically related to processing payroll for non-profit organizations and charter schools
  • Understand and carry out directions in an independent manner
  • Perform arithmetic calculations accurately and rapidly
  • Identify and correct errors in mathematical computations
  • Communicate effectively in both oral and written forms


Experience with the following is a plus:

  • Microsoft Office (advanced skills with Excel is highly desired)
  • Abila Non-Profit Accounting (formerly Sage MIP)
  • Any third-party payroll database experience, such as ADP, Paychex, Intuit.



Requires prolonged standing, some bending, stooping and stretching. Requires eyesight correctable to 20/20 to read numbers, reports, and computer terminals. Requires hearing within normal range for telephone use.  



Ability to give, receive, and analyze information, formulate work plans, prepare written materials and articulate goals and action plans.



Employees in this position will be required to:

  • Work indoors in a standard office environment
  • Occasionally work outside of normal workdays and office hours to meet deadlines
  • Travel may be required for professional development events and to client locations
  • Directly communicate with clients