Accounting Associate
Job Details
Los Angeles, CA - Los Angeles, CA
Full Time
High School
$19.00 - $24.00 Hourly
20%
Day
Finance
Description

Summary
Help DWC coordinate and maintain its financial resources to ensure fiscal wellbeing! As DWCs Accounting Associate, you will adhere to DWCs accounting policies and procedures and ensure that others do as well to derive the greatest benefit from the Centers assets, which fund programs that break the cycle of homelessness. The successful candidate is flexible and has a keen eye for detail, is accurate, consistent, and has previous experience with QuickBooks accounting software, as well as a solid understanding of accounts payable and accounts receivable. Reporting directly to the Accounting Manager, this position interfaces with every department of DWC and is an integral part of a small but mighty Finance Department. This position must maintain confidentiality based on direction from the Chief Financial Officer.

 

Essential Functions

  1. Maintain the general ledger by verifying, allocating, and posting transactions
  2. Understand a complex chart of accounts and cost center matrix, and apply allocations between cost centers
  3. Process accounts payable and accounts receivable under guidance from the Senior Accountant;
  4. Track and collect recurring invoices from 3rd party vendors, nonrecurring invoices from 3rd party vendors and employee reimbursements; assign proper expense code (s), ensure all required support documentation are attached to a properly filled in DWC check request form with authorized signatures; post to general ledger in accounting software.
  5. Verifying all lease and required documentation is complete and compliant before check process participant rent payments.
  6. Reviewing, and verifying all documents and information is correct before entering ingo the accounting system.
  7. Review, reconcile and post employee credit card transactions to general ledger accounting software;
  8. Maintain vendor files on a timely basis to include paid invoices, check stubs, original check request and supporting documents;
  9. Review tenant leases and other contract documentation to ensure all are parties are compliant and all documentation is on record (e.g. form W-9) before posting vendor invoices or claims for payments to general ledger;
  10. Research and resolve invoice discrepancies and related issues;
  11. Add new vendors to accounting software after receiving authorization from the Chief Financial and Operating Office, or Director of Finance per the Vendor Change/Add form;
  12. Generate a detailed Accounts Payable report from the accounting software for CFOs review and approval for payment on a weekly basis;
  13. Monitor vendor accounts to ensure DWC is in receipt of expected charges and that payments for invoices have not been overlooked;
  14. Prepare and perform check run on a weekly basis (exceptions may require more often), collect check signatures and mail or distribute payments; Process and submit electronic payments to vendors who have been approved to receive electronic funds transferred into their bank account;
  15. Scan documents on a recurring basis for maintenance on the Accounting drive on the DWC server or to attach to QB transactions; Scanning will include, in part, monthly bank statements, employee benefit vendor invoices, certain nonrecurring invoices, documentation required from auditors;
  16. Reconcile and enter credit card transaction receipts; reconcile revenue coding with donor database; review the general ledger to verify accuracy; On a weekly basis, generate invoices for Flex Funds under LAMP contract; monitor outstanding receivable balances and follow up with appropriate staff at LAMP if payments are not received timely;
  17. Post DWC tenant rent deposits for into general ledger accounting software on a monthly basis;
  18. Identify revenue requirements before posting private funds to general ledger to ensure accuracy
  19. Assist with the annual audit and preparation of tax filings
  20. Assist with accounting and cash needs of nonprofit-run retail business
  21. Maintain petty cash and gift cards;
  22. Deliver check deposit directly to Bank of America or CNB into the DWC bank account;
  23. May be required to participate in internal audits at the request of the CFO;
  24. Other tasks as assigned

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Competencies

Time Management

Compliance

Financial Management

Project Management

Ethical Conduct

 

Supervisory Responsibility
This position does not have supervisory responsibility.

 

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

 

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

 

Schedule and Benefits
This is a full-time non-exempt position. Office hours are 8:30am to 5:00pm, with flexibility to work evenings and weekends as needed. This position is eligible for DWCs comprehensive benefits package that includes training, paid time off, and medical, vision, dental, and transportation benefits.

 

Travel
Local travel up to 10% as necessary.

 

Remote Work

Hybrid

Qualifications

Required Education and Experience 

  1. High School degree or equivalent; Bachelor’s degree in Accounting, Finance or related field is a plus
  2. Minimum of 2 years’ experience; prefer 4-6 years of relevant experience needed; nonprofit accounting experience preferred

 

Required Knowledge/Skills/Position Qualifications

  1. Ability to apply DWC accounting policies and procedures
  2. Knowledge of accrual basis accounting and basic accounting debts and credits
  3. Knowledge of private foundations and government grants preferred
  4. Proficient with Microsoft Office
  5. Knowledge of QuickBooks (or a similar accounting software) required
  6. 10-key data entry
  7. Detail-oriented, thorough, accurate and highly organized
  8. Skill in communicating relevant financial information to management and other staff
  9. Strong work ethic
  10. Professional attitude; service oriented, friendly, positive approach and team-oriented
  11. Cultural humility

 

  1. Must be a CA resident and live at least 75 miles from the office and must be available for in-person meetings at the DWC offices.
  2. Must provide documentation of a negative COVID-19 test result from the last seven days, on first day of hire.
  3. Must provide documentation of a negative TB test result within the last twelve months, on first day of hire.
  4. You will be required to have received at least the first dose of COVID-19 vaccination to start employment with DWC, and second dose must be received within 30 days from the first day of hire.

 

Work Authorization/Security Clearance (if applicable)

Being authorized to work in the U.S. is a precondition of employment. DWC does not sponsor employment visas, such as H-1B.


Downtown Women’s Center provides equal employment opportunities (EEO) to all employees and applicants and actively seeks candidates who reflect the rich diversity of the communities that we serve. We are committed to a work environment that embraces and promotes individuality and inclusion. We believe that diversity and inclusion of varied perspectives, backgrounds, and life experiences is essential to our organization’s effectiveness, and allows us to serve our clients in the respectful, responsive, and understanding way that they deserve. We define diversity in broad terms to include race, ethnicity, age, gender, religion, sexual orientation, gender identity and expression, mental or physical disability, marital status, pregnancy, military and veteran status, medical condition, geography, socio-economic status, and other unique attributes that make us who we are.

Downtown Women’s Center complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

 

 

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 
 

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