Administrative Assistant, Office of Catholic Schools

The Administrative Assistant is hired by the Office of Catholic Schools Superintendent and assists the Superintendent and Associate Superintendents in achieving the archdiocesan Catholic schools and Office of Catholic Schools mission statements. The Administrative Assistant serves as an agent of the Superintendent and Associate Superintendents and performs all position responsibilities under the supervision of the Superintendent according to the teaching of the Catholic Church, the goals and objectives of the Office of Catholic Schools and archdiocesan policies.

ESSENTIAL DISPOSITIONS:

• Committed to professional and personal growth.
• Open and receptive to feedback from supervisors and colleagues, alike.
• Willingness to take the unexpected job for the greater good.
• Embraces opportunity to collaborate and consult with a team to accomplish a task.

ESSENTIAL DUTIES:

Administrative Support

• Performs routine secretarial functions such as answering the phone, receiving visitors, filing, mail routing, scheduling meeting rooms, copying, faxing and record keeping.
• Responds to general questions and inquiries from principals, teachers, and other Chancery offices using appropriate communication tools and established protocols and procedures in a manner that is friendly and sincere, making all feel welcomed and comfortable.
• Screens and routes questions, inquiries, and complaints from parents using appropriate communication tools and established protocols and procedures in a manner that is friendly and sincere, making all feel welcomed and comfortable.
• Researches and provides background information for issues and projects engaged in by the Office of Catholic Schools.
• Composes and processes correspondence for the Office of Catholic Schools as assigned.
• Assists with major events, meetings, and programs related to setup, on-site supervision, coordination, etc.
• As needed, assists with the set up/tear down of JP II conference rooms for multiple meetings and events for the Archdiocese of Denver Catholic Schools and Office of Catholic Schools personnel.
• If bi-lingual and as needed, performs Spanish/English translations for all approved Office of Catholic Schools documents.
• Any other duties as assigned by supervisor.

BENEFITS: 
• Comprehensive and Generous Medical, Dental, Vision, and Prescription Coverage:
» The Archdiocese of Denver Welfare Benefits Trust medical plan options cover preventive care at 
100%
» Teladoc Services: Provides access 24 hours, seven days a week to U.S. Board-certified doctors
» Alternative Care: Covers 50% of each medically necessary treatment/visit per calendar year for 
Chiropractic/Acupuncture/Spiritual Care/Massage Therapy/Naturopathy under the Copay plan 
and Choice options.
» Natural Family Planning: The program covers up to $500 of expenses associated with the cost 
of an approved natural family planning (NFP) course/method and associated NFP supplies for 
all medical plan options (per calendar year)
» Maternity Management Program: Advice, free educational materials
• Generous Paid Time Off: 22 days starting (accrued) + 18 paid holidays (including the full week 
between Christmas and New Year’s.
• Pension Plan: Annual Contribution of 6% of salary to retirement plan
• Parental Leave: 60 Calendar Days for mothers and 30 Calendar Days for fathers fully paid upon 
the birth/placement of a child (natural birth, adoption, foster-to-adopt). Full parental leave can 
be used if employed 12 months or longer. Half (30 days for mothers/15 days for fathers) can be 
used if employed 6 months to a year.
• Cemetery and Mortuary Discounts
• Employer-Paid Life Insurance
• Employer-Paid Short-Term and Long-Term Disability
• Catholic Biblical School: Free and discount courses
• Augustine Institute: 25% off master’s degree courses

EDUCATION:

• Requires high school diploma, bachelor’s degree preferred.

COMPETENCIES AND QUALIFICATIONS:

• Be a fully initiated Catholic in the communion of the Catholic Church and intentionally living out the five precepts of the Church (CCC 2041-2043);
• Refrain from promotion or approval of, or the living out of, any conduct or lifestyle that would reflect discredit or disgrace on, or cause scandal in relationship to, the Archdiocese of Denver, or considered to be in contradiction with Catholic doctrine or morals;
• Strong written communication skills;
• Effective listening and verbal communication skills;
• Bi-lingual (English/Spanish) in both oral and written communication preferred;
• Customer service orientation with solid phone etiquette;
• Ability able to operate basic office equipment;
• Knowledge of office processes, practices, and computer software applications including the Microsoft suite of Office products (Word, Excel, PowerPoint and Publisher);
• Ability to create presentations, databases, charts and graphs, and spreadsheets;
• Attention to detail with a high level of accuracy;
• Ability to meet deadlines and schedules of the work area;
• Ability to plan, organize and prioritize assignments, projects and daily tasks;
• Ability to assess problem and identify solutions;
• Self-directed;
• Sound judgment and decision-making skills;
• Teamwork and collaboration skills;
• Accepts delegation of authority and responsibility;
• Information gathering and monitoring skills;
• Work and time management skills;
• Demonstrates flexibility, adaptability and initiative;
• Must be able to recognize sensitive information and maintain strict confidentiality;
• Must possess a valid drivers’ license.

PHYSICAL REQUIREMENTS:

• Ability to operate a computer and mouse, copier, fax machine, printer and telephone;
• Ability to travel to all areas of the Archdiocese, if required;
• Ability to talk and hear/interact with members of the public and staff;
• Requires frequent standing and/or sitting for prolonged periods of time;
• Requires occasional walking, climbing and balancing;
• Infrequently requires stooping, kneeling, crouching, or crawling;
• Frequently lift and/or move up to 25 lbs.