SUMMARY:
The AR/AP Clerk will organize, manage, and coordinate accounts payable functions as well as accounts receivable. This accounting team member will assist the Controller, CFO and also provide support to the accounting team. This role is responsible for processing all AR/AP functions in a timely manner as well as demonstrating outstanding customer service skills and routinely exceeding expectations while completing a variety of accounting tasks and procedures. The ability to handle disruptions while completing tasks in a timely fashion, and the ability to accomplish and/or coordinate special projects is key to success on the job.
SUMMARY OF ESSENTIAL JOB DUTIES:
Accounts Receivable
- Prepare all monthly invoices/billing.
- Keep track and record all direct deposit payments.
- Maintain Customer Contract files.
- Prepare daily deposits.
- Monitor accounts receivable aging, make collection calls as needed.
- Respond to customer and credit inquiries.
- Process credit applications for potential new customer accounts.
- Support Chief Development Officer in tracking grants, donations, contributions.
- Maintain sales order log; issue numbers as requested.
- Maintain customer data base.
- Post cash receipts daily.
- Other tasks as directed by Accounting Manager.
- Follow all Administrative Policies and Procedures; make recommendations for change as warranted.
Accounts Payable
- Audit & input vendor invoices for payment.
- Pay vendors: payment scheduling, prepare checks, route for approval and signatures.
- File vendor invoices with support documentation.
- Maintain files in an organized manner.
- Process employee expense reports, audit, and pay in a timely manner.
- Respond to vendor inquiries.
- Prepare W-9s, 1099s and Washington State D.O.R. resale tax forms.
- Maintain vendor data base.
- Maintain cost allocation table.
- Maintain monthly Health and Life insurance for recurring GL.
- Other tasks as directed by Controller.
- Follow all Administrative Policies and Procedures; make recommendations for change as warranted.
Necessary Skills
- Familiar with GAAP, and general accounting policies and procedures.
- Familiar with Washington State Department of Revenue sales tax regulations.
- Proficiency in MS Office (Excel, Word and Outlook) data bases and accounting software such as Microsoft Dynamics 365.
- Hands on experience in operating spreadsheets.
- Accurate and detail oriented.
- Excellent filing and record keeping.
- Excellent oral and written communication skills.
- Data entry and word processing skills.
- Provide proactive solutions to problems.
- Excellent planning and organizational skills.
- Ability to maintain strict confidentiality.
- Back up payroll duties, as necessary.
- Reliable attendance.
QUALIFICATIONS
NECESSARY SKILLS:
- Familiar with GAAP, and general accounting policies and procedures.
- Familiar with Washington State Department of Revenue sales tax regulations.
- Proficiency in MS Office (Excel, Word and Outlook) data bases and accounting software such as Microsoft Dynamics.
- Hands on experience with spreadsheets and preparing financial reports.
- Accurate and detail oriented.
- Filing, good record keeping.
- Excellent oral and written communication skills.
- Data entry and word processing skills.
- Provide proactive solutions to problems.
- Excellent planning and organizational skills.
- Ability to maintain strict confidentiality.
- Reliable attendance.
EDUCATION AND EXPERIENCE
- BA/BS with emphasis in Accounting or another related field.
- AA and three (3) years accounting experience specifically in AR / AP.
- High school diploma or equivalent required, and five (5) years accounting experience specifically in AR / AP.
- Experience in Microsoft Dynamics 365, and in retail service trades preferred.
ADDITIONAL REQUIREMENTS
SUPERVISORY RESPONSIBILITIES
This position does not contain any direct supervision of others.
LANGUAGE SKILLS
Review and understand documents, publications, reports, and procedure manuals. Author and edit documents. Communicate via telephone, email, text and in person. Effectively present information and respond to questions from groups of managers, people we serve and their caregivers/parents and public.
MATHEMATICAL SKILLS
Add, subtract, multiply and divide (using appropriate tools/software) in all units of measure, using whole numbers, common fractions, and decimals.
REASONING
Problem solver. Takes initiative and makes decisions based upon company purpose, mission, and values and in the best interest of the people we serve and customers. Understands instructions in various formats.
CERTIFICATES, LICENSES, REGISTRATIONS
- Must pass background investigation.
WAGE
- $24 - $26 per hour DOE / DOQ
WORKING ENVIRONMENT AND PHYSICAL DEMANDS
The typical work environment is a professional office. Reasonable accommodations are made to enable individual with disabilities to perform the essential functions.
- Work is predominantly in person at Bellevue Headquarters.
- Frequently use computer and office equipment.
- Provide and receive instructions and directions.
- Communicate effectively both in person and using telecommunication, or electronic means.
- Available to work flexible hours.
- Must be fully vaccinated against COVID-19.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
