Facilities Director
Job Details

FACILITIES DIRECTOR

At The Windward School, we are committed to helping students with language-based learning disabilities achieve their full potential in preparation for a successful return to a mainstream educational environment. Located in White Plains, NY, and Manhattan, NY, The Windward School educates more than 1000 students on three campuses.

THE WINDWARD SCHOOL MISSION STATEMENT

The Windward School is a coeducational, independent day school dedicated to providing a proven, research-based instructional program for children with language-based learning disabilities. The multisensory curriculum is designed for students of average to superior intelligence who can benefit from the unique educational experience provided.

ABOUT US

The Windward School is nationally recognized for its development of instructional programs and best-in-class teacher professional development. In January 2020, the School launched The Windward Institute, which is dedicated to increasing childhood literacy and disrupting the status quo in education through providing professional development for The Windward School, educators, clinicians, parents/guardians, and non-Windward students; advocating for the rights of students with language-based learning disabilities; building leading-edge education-research partnerships; and expanding the reach and impact of the proven methodology of The Windward School.

Job Summary

The Windward School is looking for an individual with vision, initiative, strategic thinking, strong relationship-building skills, and track record of being a proven facilities planning professional with at least ten years of experience to join the team.

Reporting to the CFO, The Director will oversee and coordinate all construction, maintenance, and facilities needs across all campuses within a culture of service to the School community. The Director will focus on areas of planning and management including, but not limited to, conceptual discussions, project feasibility studies, space program development, managing costs and budgets, facilities infrastructure project planning and development, and always ensuring regulatory ready facilities.

The Director will lead a staff of varying abilities and will be responsible for creating growth and learning opportunities for their team.

Duties and Responsibilities

Leadership/Supervisory Functions

  • Provide leadership to plan, coordinate, and direct through existing building supervisors, the activities of Facilities Management. This will include the establishment of standards and metrics to assess the effectiveness of operations across our three campuses.
  • Work with the Facilities Director and building facilities supervisors to establish operating manuals and/or written procedures, and those written procedures are consistently followed.
  • Compute maintenance budget costs and maintain adequate control within appropriations.
  • Be an active partner with the executive leadership team on developing and executing on a Facilities Master Plan.
  • Conducts annual performance evaluations for all maintenance/facilities supervisors and train supervisors on the process for evaluating their teams performance which includes providing feedback. Executes all disciplinary actions for facilities staff on all campuses.
  • Oversees and ensures completion of mandatory training for applicable facilities staff (i.e. fire certifications, annual sexual harassment prevention training, OSHA training, etc.).
  • Develop a strategy and/or incentive program to limit work related accidents.
  • Assists in the recruitment process for all facilities staff which includes working with HR to build job descriptions, interviewing and selection of facilities personnel.

Building Management

  • Oversee all logistics for the development, maintenance, operation, construction, engineering, and renovation of facilities.
  • Completes a Facilities Condition Assessment with the Facilities Director in order to create a detailed Planned Preventative Maintenance and Capital Expenditure Plan.
  • Develop, schedule, and implement a Preventative Maintenance Plan that addresses the regular and deferred/preventative maintenance needs of buildings, grounds, roads, sidewalks, playgrounds, athletic fields, furniture, fixtures, equipment, fire safety and school vehicles.
  • Be responsible for all Facilities Management records including building plans and specifications, equipment listings, warranties/guarantees, cost data, blueprints, manufacturer/supplier manuals, and all other records and information necessary for long term knowledge of the nature and components of the equipment.
  • Function as the liaison to engineers, architects and contractors during renovations.
  • Regularly inspect or provide the means to inspect the campus buildings, grounds, and related equipment.
  • Must participate in all Emergency Management Plan and Safety discussions to act as liaison for the Maintenance Staff.

Budgeting and Planning:

  • Manages the facilities budget on an ongoing basis, including accurate tracking and forecasting expenditures.
  • Review annual report of workers compensation claims made by facilities and work with HR department to strategically lower the amount of work related accidents.
  • Maintain knowledge and experience to design, implement, and maintain projects that are compliant with Federal, State and local requirements.
  • Develop labor cost and time control standards as well as periodically auditing departmental project costs to ensure effective operation.
  • Demonstrates a strong commitment to continuous improvement.
  • Perform other related duties as assigned by Chief Financial Officer and/or senior leadership.

Minimum Qualifications

  • Ten years of experience in Facilities, Construction, Plant Management, or similar position at a high leadership level.
  • Successful administrative and supervisory experience.
  • Demonstrated ability to work well as a part of a management team and provide leadership to staff to meet institutional goals and objectives.
  • Demonstrated exceptional customer service and problem-solving orientation.
  • Advanced knowledge of Microsoft Office Suite, Work Order Ticket Programs, CAD, Blueprints, Building Systems, and Building Management Systems.

Preferred Qualifications

  • Previous experience as a Director of Facilities or similar role at an educational/non-profit/healthcare institution.
  • A degree with architecture, engineering and/or construction or facilities management specialization.
  • Practical experience in engineering or a related field.
  • Personnel management training or experience.
  • Knowledge of accounting and budgeting procedures.
  • Working knowledge of Spanish preferred.

Special Requirements

  • Must be fully vaccinated by the first day of employment.
  • Scheduled travel to all three campuses on a regular basis is required.
  • Must respond to emergencies as needed, this role is on-call 24 hours.
  • Must be present when needed at after-hours school-wide events to oversee maintenance staff including but not limited to Back-to-School Picnic, Homecoming, Graduation, Schwartz Lecture, and various Board of Trustee events.
  • Possesses or is able to obtain NYC Certificates of Fitness (S-95): Fire Alarm Supervisor, Sprinkler/Standpipe, Fire Guard, Fire Drill Instructor and the (F-07): Fire and Emergency Drill Conductor within six months of employment.

Working Conditions/Physical Requirements

Physical activities include repetitive motion and exerting up to 50 pounds of force frequently in order to lift, carry, push, pull or otherwise move objects. The job requires manual dexterity.

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