Finance and Operations Specialist

Amnesty International USA (AIUSA) is the global organization’s presence in the United States. We engage people in the U.S. to fight injustice all around the world, while we also work to protect people’s human rights here in the U.S. Amnesty International USA has more than one million members and activists in all 50 states, who are part of a larger global movement of 10 million people in 150 countries. We are a democratically governed, grassroots membership organization, which means that our members vote on key policy issues and elect our Board of Directors. Amnesty International USA’s elected Board members, staff, and members work together to lead the organization. 

This position handles confidential and sensitive matters.

The Finance and Administration Department is responsible for all financial, accounting, administrative, and technology matters for Amnesty International USA. The Finance and Operations Specialist is responsible for helping manage financial and operational systems, processes, administration, and internal controls in support of the organization's mission. The position’s primary goal is to ensure the day-to-day financial and administrative operations of the organization run effectively and efficiently. The Specialist will be joining a fully collaborative team which includes providing support to the  other departments.. This role also requires managing the New York City office for AIUSA, located in Times Square, and must be in-person 5 days a week. 

Essential Responsibilities  

Office Management (New York office)  

• Assist the Senior Manager of Office Administration with facilities management to ensure a clean, supportive, and efficient work environment 

• Maintain internal office systems: phone, computers, cloud-based email & file management system, CRM and database systems, fax, physical mail  

• Maintain working relationships with building management and security personnel to ensure secure and efficient maintenance of the office suite 

• Evaluate, establish and maintain office security and event SOPs 

• Assist with office on-boarding of new hires, (e.g., workspace preparation and assigning access cards, and off-boarding of departing staff (e.g., workspace clean up and return of access cards) 

• Coordinate vendor relations (potentially Kaback, Kastle, Busy Bee, US Coffee, Pitney Bowes, Perfect Retention, and UPS), and ensure prompt payment of invoices 

• Coordinate the mailroom to ensure incoming and outgoing mail adheres to regulations 

• Notify staff of mail and packages delivered to their attention 

• Assist with proper storage of materials 

• Order general office supplies and maintain a stock of Amnesty stationery 

• Work with the IT Unit to support and maintain efficient office systems including printers, postage equipment, and AV equipment 

• Support AIUSA staff in coordinating logistics for onsite meetings and events 

• Assist in the creation of office procedures and protocols (such as checklists) and distribute to staff 

• Other duties as assigned 

Finance  

• May prepare and assist others in preparing purchase requisitions, managing vendor contacts/relations, and preparing detailed bid specifications for capital outlay equipment, service contracts, and agreements 

• Provide support across a spectrum of accounting functions, encompassing accruals, accounts payable and expense management, accounts receivable and revenue management, electronic banking, budgetary planning, monthly reconciliations, and assisting in the month-end and year-end financial closures 

• Assist in the quality assurance of financial summaries prepared for stakeholders, the finance committee, and the board of directors  

• Contribute and assist in preparing accounting schedules for ad hoc financial analyses, annual audits, and special finance projects 

• Other duties as assigned 

Knowledge, Skills, Abilities 

• Sophisticated understanding of  accounting cycles and processes, general ledger work, and detailed budget processes 

• Detailed oriented, systems thinker with a passion for spreadsheets, organizational systems, and data integrity 

• Excellent computer skills with proficiency in Microsoft Office, including Teams and Excel, and database systems 

• Experience using financial and expense management software like Financial Edge, PowerPlan and Concur 

• Strong interpersonal communication skills, including active listening, receiving and giving feedback, and communicating across teams 

• Open to direction and collaborative work style and commitment to get the job done 

• Ability to connect with people from a wide array of backgrounds and identities 

• Ability to learn quickly, take initiative, effectively solve problems, and work well under pressure 

• Willingness to work as a team on a variety of tasks 

Education and Experience 

• B.A./B.S. and at least 5 years of relevant work experience in Finance and Operations. A degree in finance, accounting, or a related field is a strong plus but not required 

• Experience working with a non-profit highly desired

• This role is in-person 5 days a week 

Physical Requirements 

• Prolonged periods of sitting and/or standing at a desk and working on a computer 

• Must be able to lift up to 25 pounds 

• Must be able to stand for long periods of time 

APPLICATION INSTRUCTIONS/ ACCOMMODATIONS  

All applications must be completed online as a PDF document through our application portal, and we do not accept submissions via email.  Due to the high volume of applications, only shortlisted candidates will be contacted. We do not sponsor candidates seeking visa support.   

If you are experiencing technical difficulties with your application submission, or if you require accommodations during the application process, please email talentacquisition@aiusa.org Please review our Frequently-Asked-Questions (FAQ) section for additional information on our hiring process.  

OUR EEO STATEMENT  

Amnesty International USA is an equal opportunity employer. AIUSA encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. Black people, Indigenous people, people of color; lesbian, gay, bisexual, transgender, queer, and intersex people; women; people with disabilities, protected veterans, and formerly incarcerated individuals are all strongly encouraged to apply. 

We recognize the valuable skills that can be gained through internships, fellowships, volunteer work, and non-traditional work experience. This experience helps build competencies and knowledge that may translate to our job openings. We seek a diversity of experience and skills for our workplace and encourage people from all backgrounds to apply to our openings. 

OUR COMMITMENT AS AN ANTI-RACIST ORGANIZATION AND TO INCLUSION, DIVERSITY, EQUITY AND ACCESSIBILITY (IDEA) 

Dismantling white supremacy is central to the fight for human rights in the United States and around the world. As we mobilize staff and activists and work with partners to help transform the multiple systems where oppression operates in the world around us as part of our human rights mandate, anti-racism must be integral to our work. To learn more about how we integrate IDEA into our programs and workplace, visit: https://www.amnestyusa.org/about-us/idea/ 

REMOTE AND HYBRID WORKPLACE POLICY 

Because the health and safety of our employees and candidates are a top priority, we are currently conducting our hiring process virtually.   Please review the job description, which will state whether a role is hybrid and remote. Some roles may require travel domestically and/or internationally.