Convention Sales Coordinator
Job Details
Corporate Office - Philadelphia, PA
Full Time
Admin - Clerical
Primary Duties and Responsibilities

Here at the Philadelphia Convention & Visitors Bureau, like Philadelphia, we are unstoppable. The heart of the PHLCVB lies in the soul of this city. The resourcefulness, resilience, and openness that we are built on and building upon drives us forward. There is no challenge we'll meet that we won't rise to, and there is no status quo in these two words. Only momentum.

We are currently searching for a Convention Sales Coordinator to join our team.



The Sales Coordinator supports multiple National Account Managers/Directors and Sales Managers with creating sales documents and proposals, iDSS database entry and reporting, managing schedules, and handling and prioritizing customer requests as needed. 


  • Assist Sales Managers with entering and distributing leads, correspondence, site inspections (coordinate itineraries including handling all reservations, etc.) , special projects and reports.
  • Administrative duties include data entry, response to telephone and email inquiries.
  • Attend Sales and Services meetings.
  • Performs other duties as assigned.
  • Assist with trade shows, industry/client events, and FAMs, including: registration, online profile building, booth design coordination, shipping of supplies, managing RSVP lists, invoicing partners.
  • Maintain supplies and booth components needed for tradeshows (pop-up displays, table covers, etc.).
  • Handle all outgoing shipment by using UPS and USPS systems.
  • Process invoices and check requests through Concur system.
  • Super user for iDSS database for Sales department.
  • Receive and assign leads across the Sales Team from incoming sources (Cvent, Starcite, website, phone).
  • Backup for Executive Sales Coordinator and Other Sales Coordinators.




Bachelor’s degree preferred in Hospitality or comparable skills and experience; minimum of 2 years previous administrative experience required.  

Required Skills:

  • Knowledge of Philadelphia and the hospitality industry; preference for someone with experience from a Philadelphia hotel sales/events/revenue management office.
  • Excellent organizational skills, detail oriented and ability to meet deadlines.
  • Excellent written, verbal and interpersonal skills.
  • Ability to prioritize and handle multiple projects simultaneously in a fast-paced environment.
  • Must have knowledge of computer software applications in word processing, spreadsheets, presentations, and other software programs and databases (MSWord, Excel, PowerPoint, Outlook, Adobe; preferred knowledge of iDSS Cyclone).
  • Ability to work in a group or independently.
  • Comfort and knowledge working with Zoom & Teams meetings
  • Excellent phone etiquette.


The PHLCVB is an Equal Opportunity Employer.  We respect and seek individuals of a diverse background and do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.