Administrative Assistant
Job Details
Entry
Home Office - Oklahoma City, OK
N/A
Full Time
High School
$16.00 - $19.00 Hourly
None
Day
Admin - Clerical
Description

General Job Duties (not all inclusive): Under the general direction of the Southern Plains Tribal Health Board (SPTHB) Executive Director, the Administrative Assistant provides a full range of clerical and administrative support services, including: coordinate and arrange meetings, including space and audiovisual reservations, and preparation of meeting materials; maintain and update organizational  contact lists; maintain filing systems, prepare correspondence and other program records, as requested; data entry, as requested; order and maintain supplies; prepare reports, as requested; may prepare request for payment to vendors, activity reports, travel requests, and travel claims; receive incoming business calls; travel to meetings and training sessions, as requested; take meeting notes and produce minutes.

Summary of Duties:

  • Maintain Clean, Welcoming Office Environment
  • Greet and Accommodate Visitors
  • Answer Main Phone Line and Route Calls/Take and Deliver Messages
  • Perform Data Entry, Photocopying and Scanning
  • Basic Clerical Duties Including Taking Memos, Filing, Organizing Documents
  • Schedule Conference Calls and Prepare Materials for Meetings
  • Handle Potentially Confidential Information
  • Help Plan Employee Events, Meetings and Special Projects

 

 

Qualifications

Knowledge: Must have computer skills and demonstrate aptitude of MS Word, Excel, and Power Point, and usage of general office equipment. Adobe knowledge is desired.

Skills: For this position, attendance and punctuality are imperative. In order for the organization to function, the administrative assistant, in completing receptionist duties, must be at his or her workstation during regular business hours or have a plan in place for times of absence so that visitors are greeted, and our main phone line is answered.

Must demonstrate exceptional computer skills, and oral and written communication skills; organizational skills with high levels of attention to detail, presentation skills; decision making and time management skills; excellent problem solving skills; ability to prioritize multiple projects; self-motivation skills; work effectively under pressure; ability to build positive work relationships, both internally and externally; ability to interact professionally with the public; must have the ability to maintain confidentiality. 

Specialized Skills and Experience: The selected applicant should be able to demonstrate the ability to carry out the following specialized duties and activities:

  • Filing system development and protocol
  • General workplace professionalism including dress and communication
  • Work with little direct supervision
  • Must be able to manipulate data in Excel (creation of files, pivot tables, functions, etc.)
  • Able to quickly learn new software programs

Experience: The ideal candidate will possess an Associate or higher, or have a minimum of three years of clerical office experience.  

  • Mandatory Minimum: High School Diploma and 1 plus years’ experience in office/clerical field

Supervisory Authority: None

Travel: Travel may be required in the fulfillment of job requirements and training.

Equal Employment: Except for Indian Preference, consideration will be made without regard to any non-merit factors such as race, color, religion, sex, sexual orientation, gender identity, national origin, politics, disabilities, marital status, age, membership or non-membership in any employee organization.

Conditions of Employment: Must possess and maintain a current Driver's License; Climbing, walking, standing, bending, and occasionally sitting long hours. This is a grant funded position and continued employment is contingent upon continuation of grants. The Southern Plains Tribal Health Board is an at-will employer. Applicants agree to background, references, substance abuse checks if deemed necessary.

Equal Employment: Except for Indian Preference, consideration will be made without regard to any non-merit factors such as race, color, religion, sex, sexual orientation, national origin, politics, disabilities, marital status, age, membership or non-membership in any employee organization.

Reasonable Accommodations: Reasonable accommodations will be made for qualified applicants or employees with disabilities, except when so doing would impose an undue hardship on the SPTHB.

Apply