Grants Accounting Specialist
Job Details
Habitat for Humanity of the Charlotte Region - Charlotte, NC
Full-time, Non-Exempt
$20.00 - $22.00 Hourly


Habitat Charlotte Region is currently seeking applicants for a Grants Accounting Specialist.  This role will be responsible for reporting, billing and data management for funding received from government entities. We encourage residents from Habitat served communities to apply.  Please respond by 11/30/20 to be considered for this opportunity.  Habitat for Humanity of the Charlotte Region is an Equal Opportunity Employer.


Habitat Charlotte Region offers a great affordable benefits package; Health, Vision, Short & Long-Term Disability, Dental, Life and a Retirement Plan as well as a competitive wage, PTO and holiday pay.


Job Description


Basic Functions: Coordinate and execute documentation, reporting, and invoicing of high compliance grants, including federal, state, local and foundation grants. This position requires working closely with a variety of staff members, vendors/subcontractors, and grantors to ensure both process and outcome are in compliance with grant requirements.   


Essential Functions (other duties may be assigned):


  • Coordinate Grant Reporting
    • Provide monthly, quarterly, annual and close-out reports for high compliance (mostly government funded) grants received by Habitat Charlotte Region
    • Coordinate processes for collecting data necessary to generate required reports
    • Manage the assembly and timely submittal of grant reimbursement requests, ensuring only eligible expenses are included, required documentation is complete and accurate, and reports are assembled per funder requirements
    • Ensure timely and accurate submittal of any other funder-required reports
    • Tracking the accomplishment of deliverables set forth in each contract
    • Assist in project specific grant assignments and submission of information to funders as needed


  • Coordinate Grant Invoicing
    • Prepare invoicing for grant contracts on a timely basis
    • Coordinate processes for collecting necessary back-up for invoicing by working closely applicable staff to ensure that invoices are correct, complete and tracked appropriately
    • Work with subcontractors to distribute and collect lien waivers each month
    • Collect time tracking reports from program staff and prepare billing backup reports 
    • Maintain up to date salary and benefits information for necessary program staff
    • Ensure that flow down requirements for subcontractors are being met
    • Manage and report on Section 3 and Davis Bacon requirements


  • Grant Compliance
    • Maintain a current knowledge of grant contracts and compliance and as needed research and make recommendations on complex compliance requirements
    • Organize, file, and maintain copies of any documentation, reports and invoices required for grant audits and monitoring visits
    • Coordinate the collection and maintenance of government grant-related information and documentation across departments
    • Develop and maintain accurate files (including electronic database records) and tracking methods for the following aspects of government grants: funder communications, awards, contracts, draw requests, reporting, compliance, and grant closeout
    • Ensure procurement of subcontractors is compliant with grant requirements, including but not limited to bid process, bid award, and subcontractor contract
    • Update program documents annually to ensure required language for grants


  • Required Knowledge/Skills/Abilities/Education:
    • Preferred experience with grant and contract reporting requirements
    • Strong attention to detail
    • Proficient in Excel, Word, Power Point
    • Strong Organizational Skills
    • Good Communication Skills
    • Self-motivated, organized, and follows through with tasks and responsibilities
    • Adhere to schedules and deadlines
    • Show initiative
    • Motivation, self-direction, and personal integrity
    • Ability to Multi-Task
    • Willingly adhere to Habitat’s Code of Conduct policies and other policies
    • Be an effective team member when working with staff and volunteers
    • Represent Habitat in a positive and professional manner
    • Consistent and reliable attendance
    • This role will provide support for the Organizational Advancement and Development and other roles as assigned as time allows


  • Physical Requirements:
    • Ability to sit for prolonged periods of time
    • Ability to communicate in person, over phone and/or via computer
    • Ability work in office environment as needed which requires ability to speak, hear, with the visual and manual dexterity to manage papers, reports, and typing.  Must embody the capacity to maintain the following for several hours at a time: use of personal computer or similar technology, phone, sitting as required.


Internal Interactions: 

  • Entire Staff


External Interactions:

  • Habitat for Humanity International Staff
  • City, County, State and Federal Employees
  • Vendors/Subcontractors
  • Habitat Volunteers


Estimated Time Commitment:    40 hours / week


Habitat for Humanity of the Charlotte Region is a drug-free workplace.  A pre-employment drug screen and clean background check is required.