Development Associate
Job Details
Business Office - Irvine, CA
Full Time
$23.00 - $26.10
Office Hours

Under the direction of the Development Manager, the Development Associate is responsible for providing skilled support to the fundraising team. This includes database management: entering, reporting, evaluating, and analyzing data. The Development Associate will also be responsible for supporting donor communications, overseeing mailing list management, overseeing donor/prospect research, as well as supporting fundraising events, marketing, and communications. It is a fast-paced position that requires proficiency with Microsoft Excel and the donor database (Raiser’s Edge) administration, demonstrates success in problem solving, and the ability to multi-task. The role is responsible for managing timelines and multi-tasking on several projects simultaneously.   


This is a full-time, on-site position, working 9:00a-5:30p Monday-Friday. 


Database Management 

  • Responsible for gift entry and acknowledgement process, while ensuring all data is entered accurately and in accordance with IRS guidelines. 

  • Collaborate to ensure timely submission of grant proposals and reports by managing a tracking system within the database to monitor due dates. 

  • Assist staff with reminders of upcoming grant deadlines and ensure information is tracked to support the relationship with the grantor. 

  • Create gift batches and reports for finance and ensure gifts are reconciled accurately. 

  • Ensure the integrity of the database, including, but not limited to, clean-up tasks, data enhancement services, and quality control checks. 

  • Create gift queries, exports, and reports for mailing lists, email blasts, donor recognition listings, grant submissions, and weekly/monthly development reports. 


Donor Communication and Prospecting  

  • Responsible for the gift acknowledgement process through timely letters, notes, and phone calls. 

  • Partner with the Fund Development Manager to build a comprehensive system to identify, quantify, and track donors and donor prospects within Raiser’s Edge. 

  • Collaborate with leaders to identify and manage segmented donor lists and track communication outreach. 

  • Assist leaders in managing website content, the Annual Report, and the Annual Meeting. 

  • Assist Prevention Education department with outreach events, as appropriate. 

  • Support with content and graphics for social platforms and digital communications. 


Event Coordination 

  • Lead the Holiday Program in coordination with program staff, by securing donated items to engage key donors. 

  • Lead quarterly community volunteer Sisterhood events. 

  • Manage and create new campaigns, appeals, and events in Raiser’s Edge. 

  • Lead creation of event registrations and donor forms for the website. 

  • Manage event attendee tracking, registration, and correspondence. 

  • Collaborate with the Fund Development Manager to develop collateral materials associated with events, including invitations, save-the-dates, and donor communication. 

  • Attend occasional evening and weekend events. 

  • Abide by professional confidentiality guidelines by only sharing client information within the organization when it meets the need of the client. 

  • General administrative duties, including: 

  • Answering phones. 

  • Welcoming visitors and clients. 

  • Coordinating deliveries and non-cash donations.  

  • Other duties may be assigned. 



  • Bachelor's degree or commensurate work experience. 

  • 1-2 years of fund development experience and knowledge 

  • 1-2 years of Raiser’s Edge (or similar CRM) experience and knowledge. 

  • Desirable skills and experience: 

    • Raiser’s Edge 

    • Canva 

    • Constant Contact 

    • Social media platforms (FB, IG, Twitter, LinkedIn, etc.)