Human Resources Coordinator
Job Details
Experienced
Los Angeles, CA - Los Angeles, CA
N/A
Full Time
2 Year Degree
$50,000.00 - $54,000.00 Salary/year
Negligible
Day
Human Resources
Description

Summary 

The Human Resources Coordinator is responsible for performing HR-related duties on a professional level, works closely with all staff in the department on all personnel matters and may carry out responsibilities in some or all the following functional areas: payroll administration, recruitment, leave of absence, benefit administration and employee relations.

Essential Functions

  • Administers the compensation program; monitors the performance evaluation program and revises as necessary.
  • Administers health and welfare plans, including enrollments, terminations, invoice reconciliation, open enrollments and communicating benefits information to employees. Serve as the COBRA administrator for the agency. Stays abreast of current trends and laws in order to be able to recommend changes as needed and required.
  • Assists the HR department in conducting employee new hire orientation and onboarding, including but not limited to verify I-9 documentation, e-verify, and maintains that they are current.
  • Supports the HR department in the administration of leaves of absence.
  • Explains and answers questions regarding company personnel policies, examinations, eligibility, salaries, benefits, and other pertinent information to employees or job applicants.
  • Responds to internal and external HR related inquiries or requests and provides assistance.
  • Processes semi-monthly payroll processing and time and attendance system.
  • Supports the Human Resources Department in the administration of DWC’s employee programs, policies and procedures (e.g., employee benefits, leave of absence, workers’ compensation, performance evaluations, disciplinary actions.)
  • Reconciles all invoices for the Department. Including final wages check for terminating employees
  • Maintains the Human Resources and Information Systems (HRIS) and ensure that its confidentiality and privacy requirements are maintained. Compiles and analyses reports.
  • Assists in evaluation of reports, decisions, and results of department in relation to established goals.
  • Develops firm understanding of employee morale and provide actionable feedback to leadership team.
  • Participates in staff meetings and special projects and seeks additional responsibilities.
  • Maintains good communication and positive relationships with employees to promote employee satisfaction.
  • Assists the organization with audit support.
  • Administrates 401K enrollment twice a year and updates any changes
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

1. Business Acumen

5. Communication Proficiency

2. Ethics & Values

6. Critical Evaluation

3. HR Expertise

7. Time Management

4. Relationship Management

 

 

Supervisory Responsibility 

This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the department.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work 

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel 

Little to no travel is expected for this position.

Remote Work

Hybrid

Qualifications

Required Education and Experience 

  • Associate degree (or other 2-year degree), or equivalent.
  • At least 3 years of experience in a similar human resources position, including payroll processing.

Required Knowledge/Skills/Position Qualifications

  • Broad knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
  • Knowledge of administrative and clerical procedures and systems such as managing files and records, designing forms, and other office procedures and terminology.
  • DEI experience is a plus.
  • Excellent computer skills in a Microsoft Windows environment. Must include Excel and demonstrated ability in managing an HRIS database and other HR related software.
  • Excellent interpersonal, written, and verbal communication skills, including the ability to articulate and explain complex benefit, legal, and personnel issues with clarity, tact, and diplomacy.
  • Evidence of the practice of a high level of confidentiality.
  • Excellent organizational skills.
  • Aptitude in problem-solving using critical thinking.
  • Demonstrated record as a successful team player, including the ability to develop and maintain a goal-oriented, positive attitude throughout the organization; must be able to interface equally well with management, employees, and the general DWC community.
  • Bachelor's Degree or equivalent in HRM, Business, Psychology, or equivalent is a plus.
  • PHR or SHRM Certified Professional (SHRM-CP) credential a plus.
  • Cultural humility
  • Must be a CA resident and live at least 75 miles from the office and must be available for in-person meetings at the DWC offices.
  • Must provide documentation of a negative COVID-19 test result from the last seven days, on first day of hire.
  • Must provide documentation of a negative TB test result within the last twelve months, on first day of hire.
  • You will be required to have received at least the first dose of COVID-19 vaccination to start employment with DWC, and second dose must be received within 30 days from the first day of hire.

Downtown Women’s Center provides equal employment opportunities (EEO) to all employees and applicants and actively seeks candidates who reflect the rich diversity of the communities that we serve. We are committed to a work environment that embraces and promotes individuality and inclusion. We believe that diversity and inclusion of varied perspectives, backgrounds, and life experiences is essential to our organization’s effectiveness, and allows us to serve our clients in the respectful, responsive, and understanding way that they deserve. We define diversity in broad terms to include race, ethnicity, age, gender, religion, sexual orientation, gender identity and expression, mental or physical disability, marital status, pregnancy, military and veteran status, medical condition, geography, socio-economic status, and other unique attributes that make us who we are.

Downtown Women’s Center complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Other Duties 
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

 

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