Executive Assistant
Job Details
Experienced
Blakeford at Green Hills - Nashville, TN
Full Time
None
None
Day
Admin - Clerical
Executive Assistant

Supervisory Responsibilities:

  • Hire/Supervise/Review all receptionists on the Blakeford at Green Hills campus
  • Schedule creation and planning to ensure reception coverage at each desk
  • Plan and perform training for all receptionists on all reception-related policies/procedures

Duties/Responsibilities:

  • Provide administrative support to Blakeford, Inc. Administration team including creation/maintenance of spreadsheets, memos, and presentation materials, storage and retrieval of documents, calendar management, and other general support as may be required.
  • Welcome and direct visitors and clients to the Blakeford Administration entrance
  • Answer and transfer phone calls, screening when necessary
  • Coordinate and manage scheduling for all conference rooms
  • Prepare agendas and schedules for meetings as necessary
  • Respond to and resolve administrative inquiries and questions
  • Coordinate and schedule travel, meetings, and appointments
  • Coordinate all meetings of the Blakeford Board of Directors and various Blakeford Board Committees
  • Record and distribute minutes for all Board and other meetings
  • Perform certain communications functions including resident/family email updates
  • Maintain electronic files for company brand standards/digital assets
  • Maintain office supplies and functionality of office equipment for administrative office area
  • Perform other duties as assigned

Required Skills/Abilities:

  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Proficient in Microsoft Office Suite, including Powerpoint
  • Excellent organizational skills and attention to detail
  • Ability to work independently
  • Highly organized

Education and Experience:

  • Three to five years of experience in administrative and supervisory role
  • Associates degree preferred

Physical Requirements:

  • Prolonged periods sitting at a desk and working at a computer
  • Must be able to lift up to 15 pounds at times.
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