Operations Assistant - San Jose
Job Details
San Jose Branch - San Jose, CA

The main purpose of the Operations Assistant job is to support the Branch Manager with daily operations duties.

Essential Duties:


  • Coordinate all scheduled and nonscheduled repairs to fleet equipment
  • Coordinate vehicle maintenance with the corporate fleet manager
  • Conduct weekly inspection of vehicles
  • Maintain onsite fleet maintenance records
  • Maintain onsite cell phones
  • Complete, validate and submit weekly mileage usage log
  • Track and review fuel usage for field employees on a monthly basis to ensure accuracy.


  • Supervise and monitor drivers in relation to their remaining hours of service and equipment as to its availability
  • Supervise field employees and communicate projects, schedules and responsibilities with them
  • Provide the field employees with equipment
  • Manage warehouse and sign shop personnel
  • Assist in updating traffic control permits for the projects
  • Conduct bi-weekly safety meetings to reinforce safety commitment and training
  • Responsible for accurate and timely submission of work receipts for field staff
  • Ensure that customers are provided compliant and accurate traffic control estimates, plans and services in the required time frame
  • Arrange regular meetings with the field employees
  • Assist the Area Manager with monthly equipment/fleet inventory
  • Review the daily Work Receipts for accuracy/completeness
  • Ensure that Work Receipts are sent to the corporate office daily via email for payroll processing
  • Coordinate permit requests from Clients with Cities and Counties
  • Assist in completing monthly equipment inventory and submit to the corporate office

Sign Shop

  • Provide customers with detailed layouts for both custom and MUTCD compliant signs
  • Interact with estimating department for specific Jobsite signs required by accepted plans.
  • Maintain all equipment in a safe and working condition

Required Knowledge:

  • Knowledge of construction industry and MUTCD are preferred
  • Proficiency in traffic control setup regulations preferred

Skills and Abilities:

  • Ability to work well with others in a team environment
  • Maintain a positive work environment
  • Problem solving skills
  • Organizational skills
  • Excellent communication and interpersonal skills
  • Ability to learn new skills on the job quickly

Equipment Operated:

  • Vehicles (Trucks/Cars) of various sizes
  • Flat bed trucks
  • Trailer mounted warning signs
  • Cones, delineators, drums, barricades, signs and various other traffic control devices
  • Trailer

Physical Requirements & Work Environment

  • Requires standing for prolonged periods of time
  • Requires lifting up 50lb
  • Requires using hands to handle, control or lift objects
  • Requires being outside and exposed to environmental conditions
  • Requires being in construction environment
  • Requires repetitive movement
  • Exposure to work near moving mechanical parts, heavy equipment and moving vehicular traffic
  • Exposure to reasonable noise levels

Education and Experience:

  • Minimum High school degree or equivalent
  • Minimum 3 years of related experience preferred


This job description is not intended to be all-inclusive, and employees will also perform other duties as assigned by management as required.

Traffic Management Inc. (TMI) reserves the right to revise or change job duties and responsibilities as the need arises.  This job description does not constitute a written or implied contract of employment.

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