Position Overview:

This position supports the administration department of Equal Justice Works. The Admin/Office Coordinator is responsible for supporting the organization with general administrative duties and office management.

Specific Responsibilities:

The Admin/Office Coordinator has a wide range of duties in support of the effective running of the office.

• Present a professional image to the public to include greeting guest, scheduling appointments, answering inquiries, creating correspondence, maintaining databases, and compiling reports
• Lead celebration events (birthdays, work anniversaries, farewells) according to the Equal Justice Works celebration guide
• Maintain ongoing records like organizations org chart, seating chart, phone extension, and staff list etc.
• Support the Unit Vice President as requested
• Responsible for regular office supply inventory, purchase and restocking to include managing incoming and outgoing deliveries
• Responsible for general mail management to include scanning checks, disbursing mail
• Facilitates access to the office for employees and liaison to buildings management  
• Support the work of the unit to include HR, IT, and Finance administration

Education & Experience:

• Bachelor's degree in Business, Human Resources, Information Technology, Communications, or a related field
• Experience supporting Finance or HR functions preferred
• Related experience in office administration or accounts payable experience preferred
• At least 3 years of direct administrative experience.
• Strong oral and written communication skills.
• Strong attention to detail
• Ability to multi-task
• Strong customer service skills

Technical Skills:

• Proficient in all applications of Microsoft Office suite including PowerPoint and Excel.
• Proficient with the use of technology
• Proficient in Microsoft Visio.
• Proficient with Zoom/Microsoft Teams and Outlook 
• Experience with HRIS system preferred

Travel: None