Executive Assistant to VP of Maintenance
Job Details
KVNY - Van Nuys, CA
Full Time
2 Year Degree
Customer Service

Clay Lacy Aviation has been providing private jet services around the globe since 1968. Taking pride in the pursuit of perfection is at the center of everything that we do. Our most valuable asset is our experienced team. If you are goal-oriented, dedicated, proactive, and enjoy a customer-centric culture, we would be delighted to get to know you better.

All applicants must submit to a pre-employment drug screen and background check.


Position Summary

Performs administrative duties for executive management. Responsibilities may include screening calls; managing calendars; making travel, meeting, and event arrangements; preparing reports and financial data. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters may be required.


  • Managing the day-to-day operations of the office.
  • Managing projects and conducting research.
  • Organizing and maintaining files and records.
  • Planning and scheduling meetings and appointments.
  • Preparing and editing correspondence, reports, and presentations.
  • Making travel and guest arrangements.
  • Providing quality customer service.
  • Creating templates and updating manuals.
  • Submitting Expense reports.
  • Performing admin support to the maintenance department, as required.
  • Perform other duties as required.
  • Must be able to pass drug screening and background checks.


Associate’s or bachelor’s degree in Business Administration or equivalent experience.



  • Aviation experience preferred but not required.
  • Minimum of 3-5 years of office experience

 Skills and Abilities

  • Ability to prioritize and organize workflow.
  • Excellent verbal and written communication skills.
  • Able to multi-task.
  • Demonstrated ability to screen calls, manage calendars, and arrange meetings, travels, and events.
  • Well-versed in preparing reports and typing correspondence.
  • Known for working well with all levels of managers, staff, clients, and vendors.
  • Able to handle sensitive documents in a very confidential manner.
  • First-hand experience in MS Word, Excel, PowerPoint, and Outlook
  • Qualified to perform research work for specific assignments and projects.
  • Demonstrated analytical and critical thinking skills.
  • Able to take initiative and execute assigned tasks in a timely and flawless manner.
  • Strong teamwork acumen with a profound ability to work under extreme pressure.
  • Strong passion for working in a fast-paced and result-oriented environment.
  • Exceptional interpersonal skills.
  • Committed to providing excellent customer service at all times.


Clay Lacy Aviation offers an excellent benefits package including medical, dental, vision, matching 401(K), and more to employees in full-time positions.


Equal Opportunity Employer

In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.


All applicants must submit to a pre-employment drug screen and background check.


Positions in this classification are considered safety-sensitive under DOT/FAA drug and alcohol regulation.


About Clay Lacy Aviation

Founded in 1968 by legendary aviator and industry pioneer Clay Lacy. Today, Clay Lacy Aviation is considered the world’s most experienced operator of private jets. Prominent individuals and leading corporations trust Clay Lacy for aircraft management, charter, maintenance, avionics, interiors, and FBO services. The company has aircraft operations and regional offices across the U.S., including full-service FBOs in Los Angeles and Orange County, and aircraft maintenance centers in Los Angeles, San Diego, and Oxford, Connecticut. With the most knowledgeable team in the industry, Clay Lacy delivers superior safety, service, and value to aircraft owners and jet travelers worldwide. Visit claylacy.com