Events Coordinator

Amnesty International USA (AIUSA) is the global organization’s presence in the United States. We engage people in the U.S. to fight injustice all around the world, while we also work to protect people’s human rights here in the U.S. Amnesty International USA has more than one million members and activists in all 50 states, who are part of a larger global movement of 10 million people in 150 countries. We are a democratically governed, grassroots membership organization, which means that our members vote on key policy issues and elect our Board of Directors. Amnesty International USA’s elected Board members, staff, and members work together to lead the organization.

This role is a union position and covered by the Collective Bargaining Agreement with the Communication Workers of America (CWA), Local 1180.

The Events Coordinator assists in the planning and production of membership events for Amnesty International USA, including the Annual General Meeting and other events that elevate the organization’s movement-building efforts and advance key organization priorities. The Events Coordinator provides overall project management support to ensure that events are well-planned and well-executed.

This position works closely with the Director of Events, AIUSA staff, and members, providing critical support for implementing the national event strategy.

Essential Responsibilities

• Centers Inclusion, Diversity, Equity & Accessibility (IDEA) during all planning and production aspects of events
• Staff events on-site, directing event set-up, communicating with venue staff, and organizing vendors 
• Supports planning and production of events by establishing and maintaining overall logistics for events, such as hotel block management, day flow management, and other planning items as needed
• Supports session organizers, speakers, and session producers if/when events are virtual in the planning and production of their event sessions
• Oversees registration process to include managing registration reports and analysis, onsite management, and training volunteers & staff
• Maintains all operational event needs, including inventory for branding and registration
• Processes invoices and tracks event expenses and deposits
• Conducts research on the procurement of local and national vendors
• Assists in tracking timelines and ensuring that all event projects are moving forward
• Collaborates with Monitoring, Evaluation, and Learning staff to manage event evaluation process inclusive of data analysis
• Supports all aspects of an event marketing plan, including but not limited to email engagement, website, social media, and branding strategies

Stakeholder Engagement

• Works with relevant staff and volunteer leaders to help ensure that the events continue to reflect AIUSA’s brand, policies, and priorities by streamlining communication through logistical and administrative support
• Provides administrative support to the AGM program committee ( i.e., coordinates calendar invites, manages files, takes meeting minutes, and other tasks as needed)
• Manages day-to-day member communications by monitoring the event support email account
• Supports staff and members with onboarding of virtual event tools

Knowledge, Skills, Abilities

• Ability and commitment to work collegially and collaboratively with the team, staff, and volunteer leaders
• Experience in and demonstrated interest in issues related to international and domestic human rights and commitment to Amnesty International USA’s mission
• Understanding project management techniques, including having knowledge of accountability structures such as DARCI and/or MOCHA (formal training is a plus)
• Strong written and verbal communication skills and a keen attention to detail
• Must be able to work on a tight schedule and be flexible to work evenings and weekends when needed
• Experience with Adobe InDesign or similar platforms is a plus
• Superior organization skills, meticulous attention to detail, and a solution-driven demeanor are essential
• Virtual event experience – experience with various platforms such as Zoom and other web meeting and event platforms
• Travel is required for meetings and conferences
• Night and weekend hours required for events

Physical Requirements

• Prolonged periods of sitting and/or standing at a desk and working on a computer
• Must be able to stand and walk for long periods of time during events
• Must be able to lift up to 25 pounds

Education and Experience

• B.A./B.S. and at least 3 years of event planning experience in conferences/summits is required
• Proficient in MS Office and experience using Excel and Google Sheets

Travel Requirements

• Domestic travel required for meetings and conferences
• Night and weekend hours are required for events

APPLICATION INSTRUCTIONS/ ACCOMMODATIONS

All applications must be completed online as a PDF document through our application portal, and we do not accept submissions via email.  Due to a high volume of applications, only shortlisted candidates will be contacted. We do not sponsor candidates seeking visa support. 

If you are experiencing technical difficulties with your application submission, or if you require accommodations during the application process, please email talentacquisition@aiusa.org Please review our Frequently-Asked-Questions (FAQ) section for additional information on our hiring process.

OUR EEO STATEMENT

Amnesty International USA is an equal opportunity employer. AIUSA encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. Black people, Indigenous people, people of color; lesbian, gay, bisexual, transgender, queer, and intersex people; women; people with disabilities, protected veterans, and formerly incarcerated individuals are all strongly encouraged to apply.

We recognize the valuable skills that can be gained through internships, fellowships, volunteer work, and non-traditional work experience. This experience helps build competencies and knowledge that may translate to our job openings. We seek a diversity of experience and skills for our workplace and encourage people from all backgrounds to apply to our openings.

OUR COMMITMENT AS AN ANTI-RACIST ORGANIZATION AND TO INCLUSION, DIVERSITY, EQUITY AND ACCESSIBILITY (IDEA)

Dismantling white supremacy is central to the fight for human rights in the United States and around the world. As we mobilize staff and activists and work with partners to help transform the multiple systems where oppression operates in the world around us as part of our human rights mandate, anti-racism must be integral to our work. To learn more about how we integrate IDEA into our programs and workplace, visit: https://www.amnestyusa.org/about-us/idea/

REMOTE AND HYBRID WORKPLACE POLICY

Because the health and safety of our employees and candidates are a top priority, we are currently conducting our hiring process virtually.   Please review the job description, which will state whether a role is hybrid and remote. Some roles may require travel domestically and/or internationally.